FY2025 MSVCC P&P (MELA Approved, Under APA, Submitted to SOS)

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MSVCC Policies & Procedures Manual	2
Approval Dates	2
Prepared by:	2
Publication Date:	2
EXECUTIVE SUMMARY	7
Mississippi Virtual Community College Overview	7
MSVCC Goals	7
MSVCC Course Definition	7
state appropriations and funding guidelines	7
Full-Time Equivalent (FTE) Formula from the Community and Junior College Support Appropriations Bill	7
Criteria for State Reimbursement of Mississippi Virtual Community College Courses	8
Memorandum of Agreement	10
MCCB Support	10
MSVCC Resources and Services	10
Contractual Services	10
Adoption of New Contractual Services:	10
Web Services	12
MSVCC Calendar	13
General	13
Academic terms offered in the fall semester with corresponding term codes and abbreviations.	14
Academic terms offered in the spring semester with corresponding term codes and abbreviations.	14
Academic terms offered in the summer semester with corresponding term codes and abbreviations.	15
Calendar Development Process	15
Census Date	16
Control Dates	16
Registration and Enrollment Dates	16
Drop/Add Period by Term Length	16
Key Dates for Course Registration, Drop/Add, and Administrative Processes	17
Course Surveys	17
Survey Dates by Semester	17
Mid-Term and Final Grades Submission	17
Grade Submission Windows	18
Audit Roster Availability	18
No Show Reporting	18
Pre-Verification of Course Files	18
College Responsibilities	18
Provider College Responsibilities	18
Enrollment Tool Grades	18
Grade Changes	19
Attendance	19
Textbooks	20
Inclusive Access	20
Syllabus	20
Evaluations	20
Proctored Exams	21
Americans with Disabilities Act (ADA)	21
Host College Responsibilities	21
Grades	21
Attendance	21
Provider Course Review	21
Proctored Exams	21
Americans with Disabilities Act (ADA)	22
Student Policies and Procedures	22
MSVCC Student Privacy	22
MSVCC Student Surveys	22
MSVCC Attendance Policy	22
No Show	23
MSVCC Honesty Policy	23
MSVCC Discipline Policy	23
MSVCC Student Grievance Procedure	23
Out-of-State Students	24
Proctored Exams	24
Verification of Student Identity and Testing Integrity:	24
Fees:	24
Minimum/Maximum Number of Exams:	25
Delivery Method:	25
Proctoring Standards Evaluation:	25
Out-of-State and Virtual Proctoring:	25
Textbooks	25
Order from the Publisher	25
Order from another Store	25
Communication about Orders	25
Cost of Shipping	26
Mississippi eLearning Association	26
Bylaws of the Mississippi eLearning Association	26
Article I: Organization	26
Article II: Purpose	26
Article III: Membership	27
Article IV. Officers	27
Section 1: Officers	27
Section 2: Appointment of Officers	27
Section 3: Term	27
Article V: Duties of Officers	27
Section 1: President	27
Section 2: President-Elect	27
Section 3: Secretary	28
Article VI: Meetings	28
Section 1: Regular Meetings	28
Section 2: Order of Business	28
Section 3: Annual Retreat	28
Section 4: Strategic Planning	28
Section 5: Special Meetings	29
Section 6: Notice of Meetings	29
Section 7: Quorum	29
Section 8: Voting	29
Article VII: Committees	29
Section 1: Standing Committees	29
Section 2: Committee Membership	30
Section 3: Duties of the Standing Committee Chair	30
Section 4: Chair Term	30
Section 5: Committee Responsibilities	30
Section 6: Meetings	31
Section 7: Reports	31
Article VIII: Amendments	31
Article IX: Dissolution	31
Article X: Certification	31
MSVCC Exceptions and Issues Committee	31
Bylaws of the Exceptions and Issues Committee	31
Article I: Purpose	31
Article II: Duties and Responsibilities	31
Section 1: Exceptions	31
Section 2: Issues	32
Article III: Membership	32
Section 1: Structure	32
Section 2: Nominations	32
Section 3: Term	32
Article IV: Voting	32
Article V: Administration	32
Section 1: Chair, Vice-Chair Term Dynamics	33
Section 2: Chair Responsibilities	33
Section 3: Vice-Chair Responsibilities	33
Section 4: Secretary/Coordinator Responsibilities	33
Article VI: Meetings	33
Article VII: Decisions and Appeals	34
Section 1: Decisions	34
Section 2: Appeals	34
Article VIII: Ratification and Amendments	34
Section 1: Modifications	34
Section 2: Amendments	34
Section 3: Certification	34
Appendix A: Memorandum of Agreement	35
Appendix B: Criteria for state reimbursement	36
Appendix C: State Funding for MSVCC Consortium	39
Appendix D: Memorandum of agreement Evaluation Survey	40
Appendix E: MS Community College Services and Contracts	42
Appendix F: Faculty Credentials Certification	44
Appendix G: MSVCC Grade Change Form	45
Appendix H: Core Course Evaluation Guide	46
Appendix I: MSVCC Student Course Evaluation	48
Appendix J: MSVCC Student Services Survey	51
Appendix K: MSVCC Provider Course Review	56
Appendix L: Proctor Confidentiality Agreement	58
Appendix M: Off-Site/Out-Of-State Approval Form	59
Appendix N: Officer Rotation List	60

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