FY2025 MSVCC P&P (MELA Approved, Under APA, Submitted to SOS)

2. MELA Action: o During a monthly meeting, the Mississippi eLearning Association (MELA) will act on eLearning-related vendor services. 3. Approval Process: o If voted to adopt, the Assistant Executive Director (AED) for eLearning and Instructional Technology will present the procurement request for action by the Presidents at the next Mississippi Association for Community Colleges (MACC) meeting. o If approved by the Mississippi Association for Community Colleges (MACC), the Assistant Executive Director (AED) for eLearning and Instructional Technology 4. Technology Service Agreements: o All technology service agreements overseen by Information Technology Services (ITS) adhere to the following procedure:  The ITS procurement request is initiated by the Assistant Executive Director (AED) for eLearning and Instructional Technology.  ITS assigns a Technology Consultant to the procurement request to ensure compliance with applicable state laws and guidelines.  The ITS Technology Consultant informs the AED for eLearning and Instructional Technology of the procurement determination (i.e., competitive purchase or sole source).  ITS drafts a contract that adheres to state procurement laws and guidelines. A Business Case and/or Approval by the ITS Board may be required.  Upon agreement to the draft terms and conditions, the AED for eLearning and Instructional Technology requests spending approval by the Mississippi Community College Board (MCCB).  Upon approval by the MCCB Board, ITS collects contract signatures, with the Executive Director of ITS signing on behalf of the MCCB. 5. Implementation and Monitoring: will work as the liaison between MELA, MACC, Information Technology Services (ITS), and the Mississippi Community College Board (MCCB).

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