2025-2026 MELA Minutes

Dr. LeBrun noted that since CidiLabs prefers not to start agreements mid month , ITS may be considering a November 1st start date . If that is the case, the agreement will need to be modified to reflect the new effective date, since it currently lists October 1st . Dr. LeBrun emphasized that the agreement has been signed on their end , and they are simply waiting for full execution. She apologized to the group for the delay and mentioned that she had received a call from ITS earlier that morning but it was not the update she had been anticipating. Dr. LeBrun assured the group that she will provide an update as soon as she receives confirmation regarding the agreement’s activation. b. Brainfuse Addendum for 6,000 Hour (Requires Action): Dr. LeBrun provided an update on Brainfuse usage and contract status. She shared that she received the detailed usage report for September yesterday afternoon. c. For September , the consortium used 2,746 tutoring hours , totaling $63,169 for the month. As of now, for the current fiscal year 2026 (July through June), the consortium has used a little over 3,500 hours , amounting to more than $79,000 spent.  The rate is $23 per hour , consistent with the RFP agreement .  The remaining balance for FY2026 is approximately $147,000 . As a reminder, Dr. LeBrun provided the following figures from previous years:  FY2025: 12,427 hours used → approximately $285,000 .  FY2024: 14,000 hours used → approximate ly $322,000 .  The total contract authorizes a spending limit of $834,924 . d. Dr. LeBrun noted that, based on current usage patterns, she does not expect the remaining balance to last through the end of FY2026 . With only about 6,000 hours remaining, she projected that the consortium may run out of funds around February , given the steady increase in hours used month to month. Currently:  6,300 tutoring hours remain available.

For comparison:  September 2023: Under 2,000 hours used.  September 2024: Around 2,270 hours used.