2025-2026 MELA Minutes

31, 2025 , serving as a bridge until the next full renewal. Beginning January 1st , the consortium would then enter into a three-year agreement , consistent with prior renewals. She confirmed that she has reviewed this plan with SmarterServices and that the renewal includes a modest 2% annual increase , which aligns with historical averages. SmarterServices has never requested more than a 3% increase , complying with state procurement guidelines , which require justification for increases exceeding 3%. She emphasized that this proposed adjustment is both reasonable and consistent with past agreements. The services covered under this agreement include the Test Center and SmarterProctoring . Dr. LeBrun requested action on this item , as the contract will require both an addendum and a renewal depending on ITS’s final review of the documentation she has already submitted. She mentioned that she typically must submit renewals 120 business days prior to the contract start date , so she is working quickly to meet that requirement. Dr. LeBrun shared that obtaining the necessary documentation from SmarterServices took longer than expected but commended their new sales manager , Carroll , and her team for successfully delivering what was needed for the ITS submission . She confirmed that the matter will also be presented at the Presidents’ Meeting on October 28th for approval. A motion was made by Ms. Buffy Matthews (MGCCC) to approve an addendum to the SmarterServices contract to extend it through December 31, 2025 . The motion was seconded by Ms. Monica Johnson (CCC). Dr. LeBrun then asked for confirmation on whether the group wanted her to seek approval solely for the bridge contract or for both the bridge plus the new three-year renewal . Ms. Buffy Matthews (MGCCC) motioned to proceed with both—the bridge agreement and the three-year renewal .