2025-2026 MELA Minutes

authorization. Mississippi is a member state , and each community college participates individually in SARA. d. After each college submits its application and payment made to MCCA , and once approval is granted, that approval triggers the NC SARA process. Colleges will then receive an email containing a PDF invoice. Dr. LeBrun requested that when this email is received, institutions either:

• Forward the email directly to her, or • Send the PDF invoice as an attachment

She emphasized that the PDF is required because it contains all the necessary information for payment approval.

e. Dr. LeBrun stated that she will be taking both fees to the MCCB Board for approval on Friday:

• MCCA fee: $54,000 • NC SARA fee: $59,400

f. Dr. LeBrun provided context on current fee structures:

•

Under 2,500 FTEs: o

MCCA: $2,000

NC SARA: $2,200

o

•

Under 4,000 FTEs: o

NC SARA: $4,000

MCCA: $4,400

o

g. She noted that the fees are now closely aligned , though they increased significantly when IHL restructured . At this time, no action is required other than:

o Watching for Sheriece Robinson’s email , if it has not already been received o Ensuring that applications are submitted

h. The invoice reflects a due date of February 13 , so institutions should anticipate submitting materials within the next few weeks.

2. Brainfuse Amendment #1

a. The procurement request for Amendment One has been completed and has received all required approvals . Because the procurement exceeds $50,000 , it must be presented to the Board for approval this Friday . As of November 30 , the remaining balance with Brainfuse is $33,394 , with 1,451 tutoring hours remaining. The December invoice is expected to arrive tomorrow and is expected to be under $33,000 . Once approved by