2025-2026 MELA Minutes

Office

College/Association

Name

President

Ms. Kelly Robinson

JC

President Elect Ms. Sarah Buchanan

MDCC

Secretary

Dr. Coranette “Chris” Square

EMCC

I.

I. Preliminaries

a) Call to Order: Kelly Robinson (JC) b) Roll Call: Kelly Robinson (JC) c) Approval of February 2026 Minutes

i) Motion to approve: Motion approved (Video doesn’t confirm who made the motion) ii) Second to approve: Seconded (Video doesn’t confirm who made the motion) iii) Motion passed. d) Approval of April 2026 Agenda i) Motion to approve: Tequila Sunrise (ICC) ii) Second to approve: Seconded (Video doesn’t confirm who made the motion) iii) Motion passed. e) New Business i) MCCB Reports

(a) Project Budget Update and Funding Structure -Dr. Krista LeBrun (i) Dr. LeBrun presented the Fiscal Year 2025-2028 projected budget, noting that the Presidents requested a comprehensive overview. The MSVCC is funded through two primary revenue sources: Educational Technology (Ed Tech) Appropriations and the $0.90 per student credit hour fee. (ii) Educational Technology appropriations total approximately $10,999,000 and are distributed among the colleges to support IT staff salaries, internet services, and other technology-related expenses. A portion of these funds is allocated to MCCB, with a smaller portion designated for the IT department. (iii)The $0.90 per student credit hour fee funds all centrally procured services. (b) Fiscal Year 2025 Budget Adjustments (i) During Fiscal Year 2025, an infusion of $2.3 million was applied as a line-item adjustment due to projections indicating a potential shortfall around Fiscal Year 2028– 2029. These funds were reallocated from the MCCB IT department to support MSVCC operations. (ii) As the MCCB IT department currently consists of one staff member, funding previously designated for IT personnel support was no longer needed at the same level. As a result, MCCB reallocated funds and increased the MSVCC annual operating budget by $150,000 to better align resources with operational needs. (c) Historical Context and Budget Projections (i) Dr. LeBrun noted that in 2018, the MSVCC operating budget was reduced by approximately $813,000. This reduction continues to influence current budget planning and long-term financial projections. (ii) As a result, increased emphasis has been placed on ensuring that all centrally procured services demonstrate a clear return on investment through analytics, documented usage data, and measurable outcomes. Procurement requests are presented to the MACC, they