2025-2026 MELA Minutes

(b) Serves as a member of the Administrative Committee. (c) Responsibilities include: (i) Recording meeting minutes

(ii) Reporting minutes during meetings, including the annual retreat meeting. (iii)Distributing minutes to all members within one week after the meeting. (5) Retreat (a) Participation from each college is imperative to what is accomplished at the annual retreat. We need everyone to attend. Decisions and strategic planning are done during this time, and if you want to be part of the decisions, then each college needs to participate in the retreat. iv) Role of Committees and Members (1) Committees are responsible for developing, supporting, and implementing initiatives aligned with the consortium’s strategic plan. (2) Fully participating in committee meetings and any duties assigned by the committee chair is important to the responsibilities and expectations of the committees. (3) The strategic plan is on a four-year cycle, with regular progress reviews and check-ins to ensure alignment and accountability. (4) Each standing committee consists of a chair and association members serving on the committee. (5) A discussion was brought up about including committee meeting minutes and documents in the MeLA Canvas course as a repository for the committee members. This will allow anyone to be able to review the committees’ documentation. (6) Committees should be reporting each month at our MeLA meetings to keep the association up-to-date on what’s going on within the committees. v) Committee Chair Responsibilities (1) Each chair serves at least a two-year term. (2) Duties include: (a) Schedule meetings (b) Prepare agendas (c) Preside over committee meetings (d) Prepare and deliver committee reports to keep the association informed of the committee's activities. (3) Committee meetings should be conducted at a minimum twice a year, once in the fall semester and once in the spring semester. (4) The committee as a whole is responsible for making recommendations to the association, developing objectives that align with the goals of the MSVCC, defining metrics, setting timelines, and tracking progress of goals and objectives. vi) Other Roles (No Voting Rights) (1) Resource advisors from outside of the group could include IT, faculty, MCCB representative may serve on various subcommittees to support the association’s needs. vii) MCCB’s Role (1) No voting rights (2) Provides support and guidance to committee and consortium members. Serves as a resource member to the MeLA association. (3) Oversees procurement processes and provides guidance to the consortium members with the renewal of current contracts and new purchases. (a) Coordinates implementation, training, and technology support for new purchases. (4) Oversees DEN and the training needs of the colleges. (5) Provides support for ET requests and ensures the ET is operational. c) Roberts Rules of Order in Meetings and Voting Rules-Kim Harris (NEMCC) i) As MSVCC participants, our Presidents agree to have representatives attend eLearning meetings for policies, rules, and to manage the business of eLearning.