2025-26 Audit and Reporting Guidelines Format Final- Harsha

WHAT ABOUT A STUDENT WHO REGISTERS A FEW DAYS LATE, ARE THE MISSED CLASSES COUNTED AS ABSENCES

The student who registers late is considered absent as the student was not in attendance until he/she began attending classes.

O NLINE AND ONLINE AND MSVCC A TTENDANCE ATTENDANCE  ● NOTICE: Effective for Academic Year 2024, the Mississippi Virtual Community Colleges will no longer operate under a host-provider model. All MSVCC courses will receive the same funding as traditional courses.  ● Online is any course taught via the Internet, that does not use the MSVCC Enrollment Tool. o ● Online courses are for ‘own’ students, that is, not for ‘shared’ students. o ● Online courses are maintained in the college’s SIS. o ● Attendance for Online is maintained via college’s software system.  ● MSVCC is any course taught via the Internet that utilizes the Enrollment Tool. o ● Frequently, there will be students from other colleges, that is, ‘shared’ students. o ● Attendance for students from other colleges (shared) is taken through the MSVCC Enrollment Tool, o ● Some colleges have the ability to take attendance via software packages and upload to the ET.  ● All Online and MSVCC students’ attendance must be accounted in the data upload. WHAT ABOUT REINSTATEMENTS  ● If an LDA or Withdrawal is indicated prior to CutOff date, but is reinstated prior to CutOff date, then count all absences, including the missed classes between the withdrawal and reinstatement.  ● If an LDA or Withdrawal is indicated prior to CutOff date, but is reinstated after the CutOff date, then student does not meet the legal requirement for “enrolled” and will not be considered for reimbursement purposes.  ● A student who is enrolled and in attendance, but merely absent on the last class meeting of the Audit period may still be counted for reimbursement provided student returned during the Return period.  ● If the student was not present in class, then the student was absent. W HAT ABOUT REINSTATEMENTS ?

W HAT IF THERE IS MISSING DOCUMENTATION IN A STUDENT ’ S ADMISSION FILE OR ON AN ATTENDANCE ROSTER?

WHAT IF THERE IS MISSING DOCUMENTATION IN A STUDENT’S ADMISSION FILE

 ● The MCCB audit team members should notify the MCCB lead auditor of any missing documentation in a student’s admission file or an attendance roster . The lead auditor will make attempts to obtain the missing admissions documentation from the representative of the college. All attempts should be made to obtain the missing admissions documentation prior to the audit team departing the campus for an onsite review or completing the remote audit.

 However, colleges have 72 hours (3 working days) from the issue date of the audit letter (onsite or remotely) to provide missing documentation on an admission file. There is no 72-hour window for noncompliance of attendance records. NOTE: 100% Admission or Attendance reviews may

Tab 02 – Enrollment Audit and Reporting Guidelines

40

Updated 10/01/2023