2025-26 Audit and Reporting Guidelines Format Final- Harsha

9. Secondary Verification a. Once the upload of all files is successful, an automatic email is sent to MCCB requesting the Secondary Verification b. The Summary Enrollment Report is now optional in eARS c. Successful upload does not necessarily mean all data is accurate d. The Secondary Demographic Verification (SDV) profile is placed in the Secure FTP folder i. The spreadsheet contains many worksheets providing multiple ways to view the data ii. Please forward to any and all personnel that is responsible for a given type of data iii. Review worksheets in great detail 10. Upon receipt of Secondary Demographic Verification profile A reload of some files or all files may be necessary : i. Nothing to cancel ii. Do this as many times as needed 11. Once the college agrees with Secondary Demographic Verification profile: a. Click on the Confirm Secondary Verification button b. This locks files and allows MCCB to generate an Audit Sample 12. Now it is time to schedule a time for an Audit visit, within 14 business days of the college’s final confirmation of its term data: a. Emails between appropriate data contact and MCCB will ensue. Upon agreeing on a date, the MCCB will schedule a date. The date will then display on main screen. b. The day before the scheduled visit eARS and note that a link will appear on main screen. The link allows the college to view and download the student audit sample. i. A Confirm Secondary Verification button will appear in eARS to accept/confirm verification. Do not press the confirmation button until everything and everyone are on board with the data b.

B Tab 04A – File Upload Process and Field Specifications

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Updated 10/01/2023