2025-26 Audit and Reporting Guidelines Format Final- Harsha

Graduate  ● Naming scheme: XXXYYYYTg.txt

XXX = District code (201, 202, etc.) YYYY = Academic year

T = Term (0=Annual) g = Graduate

 ● Record length = 48 bytes. Files with records shorter/longer will be rejected

 ● Upload after completion of Spring graduation

 ● Report all students who received an award (degree or credential) on the prior academic year (Summer,

Fall or Spring). One file for entire academic year

 ● Report one record for each degree or certificate awarded. That is, a student might have two or more records

 ● A warning, not an error, will be generated if no previous enrollment is detected for a student within

the past academic year

 ● If student last attended your institution prior to Summer 2012, a Primary Enrollment record must be

provided via the FTP site. This happens when awarding degree through the ‘reverse transfer’

mechanism