2025-26 Audit and Reporting Guidelines Format Final- Harsha

W HAT WILL THE

AUDIT TEAM REQUIRE ON THE START DATE OF THE AUDIT VISIT? REQUIREMENTS Within fourteen (14) working days of the college’s final confirmation of its term data, the MCCB will contact the college to initiate scheduling an audit visit. The colleges must provide MCCB access to Attendance Rosters immediately after SDV confirmation in eARS. When the audit is conducted on-site, the audit team should expect: ● To generate an Admissions Audit Sample that is accessible by the college through eARS one  (1) day prior to the scheduled audit start date  ● A suitable workspace at the college for the term of the audit  ● Access to one computer per audit team member, with Internet access o a) Dual-monitor computers preferred o b) Wired or wireless Internet access for auditors who bring their own laptops also (preferred)  ● Access to a printer and copier, if needed  ● Access to relevant admission and attendance documents ( in alphabetical order ) o a) If possible, documents Documents should be in electronic format, such as, PDF, Document Imaging, etc. Electronically formatted documents must mirror in authentication and image quality a level that is equivalent to that of a hard-copy original and/or that of a certified copy of a hard-copy original. hard-copy original. o b) All documents should be grouped (batched) by campus/site and sorted in alphabetical order and contain only appropriate documentation.  ● Access to appropriate college personnel, as needed. When the audit is conducted off-site (remotely), the audit team should expect:  ● To generate an Admissions Audit Sample that is accessible by the college through eARS three (3) days one (1) (1) day prior to the scheduled audit start date  ● Secure remote access to relevant electronic admission and attendance documents ( in alphabetical order )  ● All documents should be grouped (batched) by campus/site, organized and alphabetized.  ● Technical support that sustains secure remote access to relevant admissions and attendance

documents until the completion of the audit period  ● Access to appropriate college personnel, as needed.

W HAT ADMISSION AND ATTENDANCE DOCUMENTS WILL THE ENROLLMENT AUDIT TEAM

Tab 02 – Enrollment Audit and Reporting Guidelines

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Updated 10/01/2023