2025-26 Audit and Reporting Guidelines Format Final- Harsha

 transcript as outlined in the “What About the High School Equivalency Transcript” section of this manual;  ● Residency documents, if required for proof of MS residency (See Tab 2 List of Approved Residency Documents section);  ● For integrated pathway students, demonstration of enrollment in a MCCB approved career-pathway program that integrates Adult Basic Education (ABE) with skills training (Career or Technical). CAN A DIPLOMA SUBSTITUTE FOR AN OFFICIAL TRANSCRIPT Public or private school diplomas will be accepted in lieu of official high school transcripts ONLY in extraordinary circumstances and with prior written approval of the MCCB monitoring staff. Extraordinary circumstances occur when public or private high school records are no longer available due to school closure, fire or other natural disasters. All attempts to obtain public or private high school documents must be exhausted prior to accepting a diploma for admission and written documentation of the extraordinary circumstance must be attached to the diploma. Exceptions for missing homeschool high school diplomas or official transcripts will be considered by the MCCB on a case-by-case basis and a written decision will be provided to the college. WHAT ABOUT HIGH SCHOOL EQUIVALENCY (HSE) TRANSCRIPTS?  ● An official High School Equivalency (HSE) transcript from GED, HiSET or TASC must show passing scores in all testing areas. Colleges should certify the validity of the HSE transcript by generating a print screen shot from Diploma Sender as available in Diploma Sender and attach the print screen shot to the corresponding HSE transcript.  ● All college admissions offices have access to Diploma Sender. Please refer to the “How to Extract from Diploma Sender” section of this manual for guidance.  ● Contact the MCCB Office of Adult Education for assistance or questions accessing the Diploma Sender site. HOW TO VERIFY DIPLOMAS IN DIPLOMA SENDER  ● Login to Diploma Sender at: https://beta.diplomasender.com/  Select student  o Select Diploma Details tab – Make sure it is ‘Valid’ o Select Test Sessions tab – Make sure it is ‘Pass’ ● Enter the Student’s information  ● Click on View Test Taker ID  Print-Screen the Test Results (they show in Preview mode) to certify the validity of an official transcript as available in Diploma Sender and attach the print screen shot to the corresponding HSE transcript.  C AN A DIPLOMA SUBSTITUTE FOR AN OFFICIAL TRANSCRIPT ? H OW TO EXTRACT FROM D IPLOMA S ENDER ?

Tab 02 – Enrollment Audit and Reporting Guidelines

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Updated 10/01/2023