2025-26 Audit and Reporting Guidelines Format Final- Harsha

o full legal name; the student’s MDOC Inmate Number; the student’s initial date in MDOC custody and/or the student’s initial date of custody in the facility issuing the verification statement; the student’s immediate last known pre - incarceration address as a MS address and as affirmed by official MDOC sources; the signature of the MDOC facility official authoring the verification statement with the current date; and the student's signature on the verification statement with the current date. NOTE: The student’s full legal name as provided by the correctional facility and/or any partnering MDOC facility must match exactly the name the student provided to the college. o ● The immediate last known pre-incarceration address must be a physical address in the state of MS which is included in the MDOC formal written verification statement. Out of state addresses do not apply. The MDOC formal written statement can serve as the single document necessary for proof of MS residency for the incarcerated student age 21 or over when the immediate last pre-incarceration address is a MS address. o ● Incarcerated students under the age of 21 must follow existing residency guidelines for minors. Follow the Residency Flowchart: Determination of Student’s Mississippi Residency for Tuition Purposes on Tab 2 of the manual. Refer to Tab 2 for the List of Approved Residency Documents section.  ● Homeless minor exceptions: o ● A homeless minor who graduates from a Mississippi secondary school where the student was also deemed eligible for McKinney-Vento services by the school district during the student’s enrollment period in the secondary school is an exception. The McKinney Vento Homeless Assistance Act under 42 USC Chapter 119 provides, in part, “…that in any State where compulsory residency requirements or other requirements, in laws, regulations, practices, or policies, may act as a barrier to the identification of, or the enrollment, attendance, or success in school of, homeless children and youths, the State educational agency and local educational agencies in the State will review and undertake steps to revise such laws, regulations, practices, or policies to ensure that homeless children and youths are afforded the same free, appropriate public education as provided to other children and youths.” o ● A homeless minor (considered as children and youths in the McKinney-Vento Homeless Assistance Act) may be accompanied or unaccompanied by a parent or legal guardian and may be one who, at the time of admission to the college: (A) lacks a fixed, regular, and adequate nighttime residence; and (B) includes: (i) students who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; (ii) students who have a primary nighttime residence that is a private or public place not designed for or ordinarily used as a regular sleeping accommodation for human beings; (iii) students who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings. o ● A homeless minor presenting an official McKinney-Vento (M-V) letter originating from the MS high school where the student graduated and where the student was also deemed eligible for McKinney-Vento services during their enrollment at the high school might be considered In-State upon presenting one valid proof of residency.

Tab 02 – Enrollment Audit and Reporting Guidelines

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Updated 10/01/2023