2025-26 Audit and Reporting Guidelines Format Final- Harsha

TABLE OF CONTENTS

2025-262023-24 REPORTING CALENDARS ................................................................................. I OVERVIEW................................................................................................................................... 1 OVERVIEW...................................................................................................................................... 1 AGENCY LEGSLATIVELEGISLATIVE AUTHORITY AND DUTIES ...................................... 2 ACKNOWLEDGEMENTS............................................................................................................ 4 Original Contributors................................................................................................................. 4 2023-2024 Audit Advisory Committee ..................................................................................... 5 GUIDELINES FOR COLLEGES .................................................................................................. 6 WHAT TO EXPECT DURING AN ENROLLMENT AUDIT ..................................................... 7 When will the audit occur? ........................................................................................................ 7 What will the audit team require the day of the audit visit? ...................................................... 8 What admission and attendance documents will the enrollment audit team inspect?................ 8 How will I know which admissions files to pull for my audit sample? ...................................10 Who will need to assist the audit team and for how long? ......................................................10 What happens next?.................................................................................................................11 GUIDELINES FOR AUDITORS ................................................................................................12 ADMISSIONS..............................................................................................................................13 State Board Policy 8.2 .............................................................................................................13 What documents do I look for in an admissions file? ..............................................................14 Can a diploma substitute for an official transcript? .................................................................15 What about High School Equivalency (HSE) transcripts?.......................................................15 How to extract from Diploma Sender? ....................................................................................15 What type of transcript should a home-schooled student present? ..........................................16 What about International Students? .........................................................................................16 What about students without a High School diploma or High School Equivalency (HSE)?...16 ACKNOWLEDGEMENTS............................................................................................................... 4 2025-2026 Audit Advisory Committee ........................................................................................ 4 GUIDELINES FOR COLLEGES ..................................................................................................... 5 WHAT TO EXPECT DURING AN ENROLLMENT AUDIT ........................................................ 6 When will the audit occur ............................................................................................................ 6 Audit team requirements .............................................................................................................. 7 Admission and attendance document requirements ..................................................................... 8 Admissions files for audit sample .............................................................................................. 10 WHO GETS REPORTED FOR FUNDING?................................................................................. 7 WHO GETS REPORTED FOR FUNDING?.................................................................................... 6

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