2025-26 Audit and Reporting Guidelines Format Final- Harsha

Maximum Number Of Absences Allowed Chart.....................................................................35 To Include or Exclude A Student From A Class......................................................................36 Attendance Flowchart ..............................................................................................................36 Immigrants, permanent residents or green card holders............................................................. 30 Non-immigrant Visa Holders ..................................................................................................... 30 Undocumented Aliens ................................................................................................................ 30 ATTENDANCE .............................................................................................................................. 31 Concepts ..................................................................................................................................... 31 Method........................................................................................................................................ 31 Student Schedule File – Related Fields ...................................................................................... 32 Course File – Related Fields ...................................................................................................... 32 Maximum Number Of Absences Allowed Chart ....................................................................... 33 To Include or Exclude A Student From A Class ........................................................................ 33 Attendance Flowchart................................................................................................................. 34 Attendance Flowchart Diagram.................................................................................................. 3735 What about a student who registers a few days late, are the missed classes counted as absences? 38 Online and MSVCC Attendance..............................................................................................38 What about reinstatements? .....................................................................................................38 What about a student who registers a few days late, are the missed classes counted as absences? .................................................................................................................................... 36 Online and MSVCC Attendance ................................................................................................ 36 What about reinstatements?........................................................................................................ 36 What if there is missing documentation in a student’s admission file or on an attendance roster? 38 36 SPECIAL INSTRUCTIONS FOR LEAD AUDITORS...............................................................39 Notes for auditors ....................................................................................................................39 The day of the audit .................................................................................................................39 At the conclusion of the audit ..................................................................................................40 Within 14 working days of the close of the audit ....................................................................40 DEFINITIONS OF TERMS & ACRONYMS .............................................................................41 DEFINITIONS OF TERMS & ACRONYMS ........................................................................... 37 FILE UPLOAD PROCESS AND FILE SPECIFICATIONS .................................................... 4745 FILE UPLOAD PROCESS ........................................................................................................ 4745 TERM FILES ............................................................................................................................. 4947 ANNUAL FILE.......................................................................................................................... 5150 VALIDATIONS ......................................................................................................................... 5251

9