2025-26 Audit and Reporting Guidelines Format Final- Harsha

 ● A class meets M, W, and F. Plus Monday afternoon: 4  ● A class meets T, W, and R. Plus Tuesday and Wednesday afternoon: 5  ● A class meets twice daily (MTWRF): 10

 ● Weeks per Term (Field #20)

o ● RoundUp ((End Date – Start Date) / 7, 0) o ● Rounding needed to allow partial weeks

 ● Allowed Absences (Field #21)

o ● Maximum number of absences that can occur within the Audit period o ● Includes absences due to late starts, excused absences, absences due to games or school functions, etc. o ● Includes absences between withdrawal and reinstatement o ● RoundUp (((MeetingsPerWeek*WeeksPerTerm*CreditHrs*100)/(CreditHrs*750)), 0)

M AXIMUM N UMBER O F A BSENCES A LLOWED C HART

MAXIMUM NUMBER OF ABSENCES ALLOWED CHART

Class Meeting Day/ s Per Wk Week

TermLength (weeks)

1

2

3

4

5

6

7

Maximum number of allowed absences

1 2 3 4 5 6 7 8 9

1 0 1 0 1 0

1 0

1 0

1

1

1 2

1 2 3 4 5 6 7

1 1

1

2 1

2 1

2 1

2

2 3

3 2 4 3

1 1 1 1

2 1 2 1

2 2

3 2

3

4 3

4 5 6

2 2

3 2

4 3

4 5

3

4

2 1 2 1 2 1 2 1

3 2 3 2

4 3

5 4

6 5

7 6 8 7

8 7 9 8

4 4

5

6 7

10 11 12 13 14 15 16 17 18

3 3

6 5

8 9

10 9

5 4

6

8 7

11 10 12 11 13 12 14 13

2 2 2 2

4 3 4 3

5

7 6

8 9

10

6 5

7

11 10 12 11

4 4

6 6

8 7

10 9

8 9

10 11

12 13 14

14 15 16 17

3 2 3 2 3 2

5 4

7 6

5 5

7

10 9

12 11

8 7

10

12

15 14

State Board Policy 8.2 includes the above table in which the values in the above table are based on the number of weeks in a given term and the number of class meeting days are on a per week basis. For example: In the “full - length” 15 -week term such as for the Fall or Spring semester where the class that meets MWF (3- times per week), a student ‘in attendance’ would be allowed to miss class 6 times, provided that the student did not exceed the maximum allowed absences within the first six weeks (or its equivalent). On the 7th absence he/she mu st be excluded as ‘not in attendance ’ .

Tab 02 – Enrollment Audit and Reporting Guidelines

39 6

Updated 10/01/2023