MCCB Employee-Handbook 2020

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Payroll Information Pay/ Pay period

The Mississippi Community College Board ’s operates on a monthly pay period. Checks/direct deposits are issued for all employees on the last working day of the month. If pay day falls on a federal holiday, employees will receive their paycheck on the preceding workday. Employees may choose to have their paychecks directly deposited into checking and/or savings accounts. Employees are eligible for direct deposit after an accrual of 32+ hours of personal leave. ACE - Direct Deposit – Check Stubs (see handout for additional instructions- back folder pocket) ACE is the State of MS website that you will use to view your pay stubs, leave time & to get your W-2’s (in January). You will get a user ID from Shana Hansen but you have to call the helpdesk to obtain a password. Shana Hansen will email each new hire a user ID. Remember ACE is only for those employees who are on direct deposit. If you do not have your check direct deposited you will receive a paper W-2 mailed to the address on your check stub. Please verify that the address listed is correct. For assistance with ACE, you may email mash@dfa.ms.gov or call Security at MMRS Call Center at 601-359-1343, Option 1, Sub-Option 4. Deductions from Pay The Agency does not make improper deductions from the salaries of employees and complies with the salary basis requirements of the Fair Labor Standards Act (FLSA). Permitted deductions. The FLSA limits the types of deductions that may be made from the pay of an exempt employee. Deductions that are permitted include: The # to the help desk is listed below as well as the website for ACE. https://www.ms.gov/my.policy

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Deductions that are required by law, e.g., income taxes;

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Deductions for employee benefits when authorized by the employee;

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Absence from work for personal reasons other than sickness or disability;

• Absence from work for sickness or disability if the deduction is made in accordance with policy or practice of providing compensation for salary lost due to illness; Improper deductions. If an employee classified as exempt believes that an improper deduction has been taken from his or her pay, the employee should immediately report the deduction to the Human Resources Department. The report will be promptly investigated and if it is found that an improper deduction has been made, the agency will reimburse the employee for the improper deduction.