MELA Meeting Minutes 2019

2. MACJC were offered the opportunity to use Zoom for teleconferences to get an idea of the functionality and capabilities of the product. 1. Contract is on track for October renewal. MACJC is reviewing contracts, so Krista will work to make sure contracts do not end in the middle of a fiscal year. Contracts will be prorated to align with fiscal year. 1. Enrollment Audit and Reporting Guidelines 2019-2020 (document) a. MSVCC will follow the same census date formula as traditional classes. The dates in ET are correct. Raul has implemented a formula that calculates the one-third point in the term. Krista emailed the Reporting Guidelines and posted them in the MELA course. 2. Statement from Raul a. Raul clarified that he is not mandating which day of the week a school takes attendance. a. Unreliable Audio—no audio for proctor b. Issues accessing screen and webcam recordings c. Classic vs Live+ System—Classic is the old version and Live+ is the new version. i. In Classic System, webcam and screen recordings will not be in sync ii. Month of June estimated number of students switched from Live+ to Classic: 21%. Schools need to let Michael Jackson or Shalon know if they do not want their students redirected to the Classic System. These students will not be allowed to test at that time and will have to reschedule. May be best to not use ProctorU at all if students are being redirected to Classic System. iii. Classic system expected to retire at end of fall semester d. Proper proctoring procedures not being followed e. Difficult to search exams (instructor name only displays in exam notes) f. Shalon provided a Google doc for any other issues. 1. Primary Issues

iii. TII Contract Update

iv. Census Date

v. Update school holidays in the MELA course

b. Shalon

i. ProctorU Updates

2. Details of ProctorU’s Proctoring Procedures a. Requirements before exams begins

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