MELA Minutes 2021-2022

• There are several new eLearning administrators, what recommendations and best practices can you provide in regards to completing the SARA application(s) and ensuring compliance? Ms. Menia Dykes then went through the application process explaining updates/changes to the application and materials needed. Dr. Krista LeBrun emailed members of the group a copy of the application that included comments by Ms. Menia Dykes.

• Procurements – Dr. Krista LeBrun, MCCB • TII Renewal Initiated with ITS

• Approved at a flat rate of $199,876 for a three-year term • Dr. Krista LeBrun will gather necessary paperwork from the vendor and submit the request to renew into the ITS portal. • Renewal process can take several months. Dr. Krista LeBrun will provide updates as received. • One-year contract extension of NetTutor by Link-Systems at a rate of $24.00 per hour. • MCCB will be billed monthly on actual usage not to exceed 15,000 hours. • Dr. Krista LeBrun will gather the necessary paperwork from the vendor and submit the request to the ITS portal. Dr. Krista LeBrun will provide updates as received. • Dr. Krista LeBrun will submit the request to enter an RFP for virtual tutoring services into the ITS portal. • The MELA (MSVCC eLearning Association) will need to name members to an RFP committee. The committee will be responsible for developing the scoring rubric, reading submitted RFPs for selection to demo, and scoring and ranking finalists for the contract. • The RFP process can take 9-12 months.

• Link-Systems 1-year Amendment Initiated with ITS

• Virtual Tutoring Request for RFP Initiated with ITS

• eBook (Inclusive Access) Features in ET

• The Presidents approved a rate of $25.00 per credit hour for MSVCC shared students. • A meeting was held with Ive, MCCB, to finalize the ET requests, to include reporting functionality for Finance Division.