MELA Minutes 2023-2024

discussed the need to contact students promptly if there is a change in their location, particularly concerning state licensure requirements. It was noted that there is a 14-day window to contact students if there is a change in their location. The group also discussed the need for students to self-report changes in their location and the potential challenges associated with this. It was noted that there are forms available for students to submit changes in their location, but there was a discussion about the need to ensure that students are aware of their responsibility to report changes. The meeting concluded with a discussion about the need for a process to trigger the sending of new disclosure letters if there is a change in a student's location. It was noted that this is an area that requires further exploration and that the group will continue to discuss this issue in future meetings. D. Signed Attendance Audits in the ET; Summer 2023 Attendance Audit (Parish) 1. The discussion began with attendance audits, specifically those for the summer of 2023. Concerns were raised about flagged attendance audits for institutions where students were enrolled in certain courses, and the audits were not signed in the enrollment tool. Jeri Lynn expressed her concern and her lack of awareness regarding the requirement to sign audits in the enrollment tool. After consulting with the consortium and reviewing historical documents, it was established that signing audits in the enrollment tool was a past practice but had not been recently implemented. The group deliberated on whether to backtrack with institutions to address flagged courses, have instructors sign audits for 2023, or initiate a broader process of retroactively signing audits. The group expressed a willingness to cooperate and sign audits retroactively if necessary, pending further clarification. Participants questioned the need for retroactive signing and emphasized the importance of clear communication from the auditing department regarding their