MSVCC P and P Revisions 5/3

Attendance The Host College will process attendance based on the data provided by the Provider College using the “Request for Drop – Other CC Requested Drop” report in the Attendance feature of the ET. At the end of the term, the Electronic Audit and Reporting System (eARS) links to the ET and creates a Student Schedule (SS) download. The download is then appended to the Host Colleges SS file by the personnel designated to perform data uploads. Provider Course Review Colleges may use the Provider Course Review form (Appendix K) to verify that courses pulled in from other MSVCC schools are consistent with local offerings. Proctored Exams Each college shall serve as a testing center for proctored exams. The college should provide an ideal testing environment and maintain the integrity of all exams administered. Americans with Disabilities Act (ADA) Each college will take whatever steps it considers prudent to address ADA compliance for MSVCC courses and students. Student Policies and Procedures MSVCC Student Privacy The local Host College has established procedures for protecting personally identifiable information within the Student Information System. For the MSVCC, the MCCB utilizes https and secure file transfer processes to protect student information during the transfer and storage of registration, course, and grade information in the ET. A unique, college generated student ID serves as the main identifier within the ET, Student Information System, and learning management system, and password encryption is determined by the authentication configuration set up by each school. Students can only access the learning management system using a secure internet portal. All information within each LMS is stored off-site in locations with firewall, network, and physical security. MSVCC Student Surveys MSVCC Student Surveys are made available in the ET and may be utilized to evaluate courses and student services at the Host College. MSVCC Attendance Policy In accordance with the MCCB Enrollment Audit and Reporting Guidelines, a student is considered IN ATTENDANCE for reimbursement purposes if they have not exceeded the maximum number of allowable absences in any given term. The ET attendance portal is available to MSVCC participants for documenting hosted and/or provided attendance. Colleges may elect to report attendance data either manually (instructor logging in weekly

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