MCCB POLICIES

Section 5: Staff Positions

MS COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Technical Specialist- Early Childhood Academy

Initial Date of Adoption: May 18, 2018

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5.64

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TECHNICAL SPECIALIST- EARLY CHILDHOOD ACADEMY

Characteristics of Work: The Early Childhood Academy Technical Specialist is a full-time administrative position. The Academy collaborates with the MCCB’s Offices of Career and Technical and Workforce Education, the fifteen community and junior colleges, the Mississippi Department of Human Services, and child care providers to ensure that Mississippi’s family-based unified and integrated early childhood system connects and integrates resources and services for both parents/caregivers and their children. The Office is also responsible for establishing an Early Childhood Academy (ECA) with a Resource and Referral Center (R & R) at participating community colleges to deliver professional development for all centers, delivering and managing technical assistance and coaching, and providing leadership to the Resource and Referral Network offices. The incumbent must be self- motivated and must exercise sound, independent judgment in a dynamic environment with conflicting priorities requiring a high degree of teamwork, flexibility, discretion, diplomacy, and tact. Work is subject to review by the Assistant Executive Director of Early Childhood Academy, to whom the incumbent is responsible. 1. Performs technical/complex support duties with considerable latitude for exercising discretion; may assume responsibility for coordinating the day-to-day operations of assigned programs or projects. 2. Organize, design, and maintain files for classifying, retrieving, and disposing of such materials as correspondence, records, reports, and other documents; 3. Compose, photocopy and route correspondence and materials to appropriate destinations. Correspondence may include memos, letters, reports, mailing labels, forms, etc. 4. Deliver mail and faxes (both incoming and outgoing) and ensure routing of materials in a timely manner; 5. Prepare and assemble information for various meetings, conferences, and reports, as well as attend meetings and take minutes as requested; 6. Make travel arrangements for staff as requested; 7. Assists with website design and maintenance and coordinating the production of various types of materials for websites, brochures, programs, and manuals, etc. 8. Assist staff preparation for meetings and conferences by scheduling, setup, clean up and assuring that proper equipment and materials are on hand; 9. Ensure adequate amount of department supplies are on hand, which includes preparing requisitions and ordering supplies. 10. Assist in project administration including tracking, reviewing, and processing programmatic reports, contracts, and materials; 11. Communicate with various individuals in performing project/program/event responsibilities; 12. Communicate to a variety of individuals (inside and outside the agency) in the retrieval and disbursement of Information. 13. Perform other Agency related duties as needed and assigned by Assistant Executive Director of Early Childhood Academy. Minimum Requirements Graduation from an accredited high school or a GED certificate (associate degree from an accredited institution of higher education preferred) and demonstrated clerical and secretarial competence. Special Experience: Microsoft Office, typing proficiency, computer word processing/software, proficiency in a data base system, and office management skills. Good customer service skills, attention to detail and critical thinking skills.

Additional Comments: This is a Non-State, time-limited, federally funded position.