MCCB POLICIES

Section 3: Staff – Workplace

MISSISSIPPI COMMUNITY COLLEGE BOARD POLICIES AND PROCEDURES MANUAL

Title: Flower and Gift Fund Policy

Initial Date of Adoption: November 19, 1999

Reference:

Revision Date(s ): Jan. 2002; October 15, 2004; May 20, 2016

Code Number: 3.6

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FLOWER AND GIFT FUND POLICY

On various occasions, it is appropriate to send flowers or gifts to state board employees, board members, or community college presidents due to bereavement, hospitalization or other unusual circumstances. A flower and gift fund has been established to pay for these flowers or gifts. The fund will be supported by voluntary employee contributions of a fixed amount on a monthly basis and from Board members as required. Funds for employees and Board members are recorded separately. Each participating employee will make monthly contributions of $1.00. The monthly contribution will be collected through payroll deductions and turned over to the secretary/treasurer no later than the fifth working day of the succeeding month. Any changes regarding the payroll deduction for the flower and gift fund must be submitted in writing to the Director of Finance and Administration on or before the 12th of each month in order for the change to be effective for that month. The employee’s supervisor should notify the secretary/treasurer should be notified in writing as soon as possible regarding any hospitalization or death of a participating employee or other eligible recipients. No request will be honored unless it has been submitted in writing. An expenditure report will be prepared and distributed by the Technical Specialist for Finance on a semi- annual basis unless otherwise requested in writing.

The policies listed below will govern the operation of this fund:

(1) Flowers or Memorials for Funerals

Flowers shall be sent for the funeral of eligible recipients. Eligible recipients shall include employees and *immediate family, board members and immediate family, and community college presidents and spouse. A maximum of $50.00 for the metro area and $60.00 (including FTD charge) for out-of-town delivery will be allowed. Memorials or the purchase of food may be made in lieu of flowers in an amount not to exceed $50.00. Cards will be sent to other, non-immediate family members.

(2) Flowers or Gifts for Hospitalization:

When eligible recipients are confined to a hospital, flowers shall be sent with the cost not to exceed $45.00 for the metro area and $55.00 (including FTD charge) for out-of-town delivery. Eligible recipients shall include employees and immediate family, board members and immediate family, and community college officers and their spouse. Cards may be sent to other non-immediate family members. The purchase of food or gift card may be made in lieu of flowers in the amount not to exceed $45.00.

(3) Anything not covered in the above policies will be taken into consideration and acted upon by the committee. The committee will also determine eligible recipients not already outlined in the Flower and Gift Fund Policies.

(4) In the event of a deficit, the committee will call upon all participating employees for additional funds.

(5) Checks will be signed by the secretary/treasurer and co-signed by the Executive Director or his/her designee.

(6) The Board and Employees’ Fund may share costs equally when sending flowers/gifts to the same person.

*Immediate family includes spouse, parent, stepparent, sibling, child, and stepchild.