FY2025 MSVCC P&P (MELA Approved, Under APA, Submitted to SOS)

Monday of the 5th week for 8-week courses and the Monday of the 9th week for 15-week courses. Mid-term grades are not required for 3- or 4-week courses. • Final Grades: Final grades will be recorded in the ET for MSVCC students enrolled in an MSVCC course. Final grades will be due the Monday after the end of the term's final week (i.e., Final grades will be due the Monday after the end of the 8th week for 8-week courses and the Monday after the 15th week for 15-week courses). Grade Changes If a grade change is necessary, the instructor must report the grade change to their CELO utilizing the MSVCC Grade Change Form (APPENDIX G). If the ET grade portal is open (typically 3 days after grade due date), the CELO will enter the appropriate grade change, and no further action is necessary. If the ET grade portal is closed, the CELO must email the MSVCC Grade Change Form to the appropriate CELO(s). When requested by the Provider, a copy of the MSVCC Grade Change Form will be submitted to the MCCB via email at MSVCC@mccb.edu for revision within the ET. Attendance In accordance with the MCCB Enrollment Audit and Reporting Guidelines, colleges participating in the MSVCC must ensure compliance with student attendance. A student is considered in attendance for reimbursement purposes if they have not exceeded the maximum number of allowable absences in any given term. Since the ET serves as the MSVCC information sharing portal, Provider Colleges are required to record attendance by the instructor manually logging in weekly to the ET (using their unique login and password) to document attendance and/or via database import (customized SIS (Student Information System) import into the ET Data Portal). The Provider College is responsible for recording regular attendance so that the Host College may access attendance data needed for reimbursement. The Electronic Audit and Reporting System (eARS) links to the ET at the end of the term and creates a Student Schedule (SS) file download. This download is appended to the Host College’s SS file by the personnel designated to perform data uploads. Faculty Credentialing The Provider College will provide the necessary documentation certifying each MSVCC Instructor’s credentials to teach in each subject area. • A completed Faculty Credentials Certification form should be loaded for each instructor into the Faculty Profile in the ET (APPENDIX F). • A copy of the instructor’s transcripts verifying credentials should be loaded into the Faculty Profile in the ET. Note: The instructor’s SSN (Social Security Number) and birth date should be redacted prior to uploading into the ET.

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