FY2025 MSVCC P&P (MELA Approved, Under APA, Submitted to SOS)

• To attend all meetings of the Association. • To plan and organize the MELA Retreat. • To discharge the duties of the President in the absence of the President. • To serve as an acting member of the Administrative Committee. • Establish and operate technologies during MELA Meetings (virtual and physical). • To stand in for Chair in the event of his or her absence. Section 3: Secretary The express duties of the Secretary shall be as follows: • To attend all meetings of the Association. • To serve as an acting member of the Administrative Committee. • To record the minutes of all meetings of the Association including the annual Retreat. • To distribute the minutes to all members of the Association within one week of the meeting. Article VI: Meetings Section 1: Regular Meetings Regular meetings shall be held on the 2nd Wednesday of each month. However, if at any meeting it is determined by a majority of the Association that the next regular meeting is unnecessary, such meeting shall not be held. Section 2: Order of Business Association members may add items to the agenda by 12:00 p.m. on the Monday before the meeting. The order of business at the regular meetings, and other meetings as applicable, is as follows: • Call to Order • Approval of Minutes for the proceeding meeting • Approval of Agenda for Current Meeting • Unfinished Business • New Business • Action Items • Open Forum • Adjournment Section 3: Annual Retreat A Retreat, hosted by the appointed President-Elect, will take place annually at the date, time, and location determined by the President-Elect. Section 4: Strategic Planning Strategic Planning for the MSVCC shall be conducted bi-annually.

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