2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples

7

Student Suffix

66

5 Char Student’s Suffix

Examples: Jr., Sr. III, etc.

CAN BE BLANK

8

Student SSN

71

9 Char Student’s Social Security Number

xxxxxxxxx No duplicates allowed

CANNOT BE BLANK

9

Curriculum

80

1 Num Type of Curriculum

This code must correspond to the student’s current program of study, award intent, or course.

Codes 1 = Academic (AA Degree) 2 = Technical (AAS or Technical Certificate) 3 = Career (Certificate) 4 = Non-Award Seeking (No declared program of Study) Includes Dual Credit/Enroll students. Codes 1 = Freshman (completed 0-29 crd hrs, no award) 2 = Sophomore (completed 30+ crd hrs, no award) 3 = High School (dual credit/dual enrollment) 4 = Not Classified (a) (a) Students coded as not classified enroll under circumstances that prevent them from being classified as freshmen, sophomore, or high school. These would include students who have previously completed an associate degree or a baccalaureate degree. CANNOT BE BLANK

10

Classification

81

1 Num Classification

of Student’s Level

CANNOT BE BLANK

11

Enrollment Status (FT/PT)

82

1 Num Full-time or Part-time

Refers to the student’s credit hour load this term.

Codes Fall and Spring

1 = Full-Time – students taking 12 or more crd hrs 2 = Part-time – students taking 1 to 11 crd hrs Summer 1 = Full-Time – students taking 6 or more crd hrs 2 = Part-time – students taking 1 to 5 crd hrs MSVCC hours are included Developmental hours are included Audit hours are not included Code students taking only audit classes as Part- Time

CANNOT BE BLANK