2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Start

Field Name

Len

Definition

Valid Choices or Examples

Codes: Valid Codes for Hispanic or Latino Students (Ethnicity field (new #39) coded as 1): 1 = Non-resident Alien 5 = Hispanic of any race (field #39 MUST be coded as 1) 7 = Race unknown or not reported Valid Codes for Non-Hispanic or non-Latino Students (Ethnicity field coded as 2 or 3): 1 = Non-resident Alien 2 = Black or African American 3 = American Indian or Alaskan Native 4 = Asian 5 = Hispanic of any / Latino 6 = White 7 = Race unknown or not reported 8 = Native Hawaiian or other Pacific Islander 9 = Two or more races

12

Race

83

1 Num Race

CANNOT BE BLANK

13

Gender

84

1 Num Gender

Codes 1 = Male 2 = Female 3 = Not reported/Unknown / Another Gender

CANNOT BE BLANK

MMDDYYYY Birth date is being compared to graduation date, and to age at graduation, and to admission code for reasonableness.

14

Date of Birth

85

8 Num Date of Birth

CANNOT BE BLANK

15 Degree Seeking 93

1 Num Degree

or

Award

Codes 1 = Yes 2 = No

(Certificate) Seeking

A high school student cannot be degree seeking until enrolling after HS graduation requirements are complete.

CANNOT BE BLANK