2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples

41

Initial Admission Complianc eComplian c e

171

1 Char Basis for Student

Codes 1 = High School /Home School Graduate 2 = GED Graduate 3 = Required Number of High School Units 4 = Ability to Benefit Scores 5 = Transfer College Transcript (a) - (not 5-yr rule) 6 = Regular (not MS Works) Dual Enrollment/Dual Credit 7 = Early Admission (high school graduation requirements completed, but degree not yet conferred.) 8 = Occupational Diploma A = MS Works Dual Enrollment/Dual Credit C = TAACCCT exception D = Conditional Admission – Not reimbursable on initial enrollment. Field #42 must be 0. E = MI-BEST Exception G = Early College Program (a) Any student that has a transcript of attempted hours from a postsecondary institution from which transfer coursework is accepted is considered a transfer student. Any student that has earned all ‘F’ or ‘W’ counts as a transfer. Any student who first enrolled at your college, then enrolled at another college and subsequently returned to your college is a transfer If field 31 is Fall 2013 (20142) or greater this field cannot be blank. If field 17 is B, D, or F, this field must be blank. Codes 1 = Request student for reimbursement, that is, it may be included in the audit sample. It can affect efficiency. 0 = Do not request student for reimbursement. Student will not be included in audits nor will be reimbursed by the state. Will not affect efficiency. Record will be reported to nSPARC. CAN BE BLANK

Admission the first term at your institution

(should never change)

42 Include student 172

1 Num Include student in audit sample

CANNOT BE BLANK

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples