2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples

36 MS High School 156

6 Num Student’s

MS High

Refer to table of MS ACT High School Codes in eARS. There is a code for every MS high school

School Status

CANNOT BE BLANK

37

Commuter

162

1 Num Indicates whether a student is a commuter

Codes 1 = Commuter Student 2 = Lives in Campus Housing

student or lives in campus housing.

CANNOT BE BLANK

38

HS Grad Date 163

6 Num High School Graduation Date (MMYYYY)

a) If the student is a high school graduate, enter the two-digit month and four-digit year of the student’s high school graduation date. b) If a student was admitted via Required High School Units or Ability to Benefit leave the field blank. c) If a student was admitted via Early Admission, enter the month and year the student was last in high school. d) If a student was admitted via a High School Diploma or College Transcript, enter the month and date of high school graduation. e) If a student was admitted via Dual Enroll/Dual Credit enter the expected graduation date. Once the student graduates there might be a need to change. f) If a student was admitted via HSE enter the test date. Graduation date is being compared to birth date, and to age at graduation, and to admission code for reasonableness.

CAN BE BLANK (but seldom)

39 Ethnicity

169

1 Num Student’s Ethnicity

Codes 1 = Citizen Hispanic or Latino 2 = Not Hispanic or Latino 3 = Ethnicity unknown

CANNOT BE BLANK

PELL eligible / SNAP

Codes 0 = Student is not PELL eligible 1 = Student is PELL eligible (did NOT receive money) 2 = PELL recipient (did receive money) 3 = SNAP recipient 4 = PELL and SNAP recipient

40

170

1 Num Student is PELL eligible this term. An easy way is to check if EFC is $5,328 or less and did not receive any Pell

money, then student has the financial need, i.e., is eligible (value=1).

CANNOT BE BLANK