2025-26 Audit and Reporting Guidelines Format Final- Harsha

VALIDATIONS AND CLARIFICATIONS

ADN Students

• ADN student MUST be coded as academic (CIP code 513801 is NO longer valid) • F27 - Major = 513800 (new 2010 CIP code value) • F9 - Curriculum = 1 (Academic)

Duplicated Students

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There must be a one-to-one relationship between the student’s Social Security and the Identification numbers

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Duplicate SSN’s will be rejected Duplicate student ID’s will be rejected

Credit Hours Format

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Fields 22, 23, 24, 25, 26, 32

Yes, the period counts as a character! Make sure the field is padded with zeroes, not spaces. There are no implied decimals. If you enter 00300, it will read as 300 hours Any of these formats is valid: 00003; 00004; 03.00; 03.50

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Conditional Admission

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F17 – Admission Compliance = D (Conditional Admission) F42 – Include/Exclude = 0 (Student cannot be reimbursed)

Non-Degree Seeking Students

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F9 – Curriculum = 4 (New value since Summer 2012)

F10 – Classification = 4 (Not classified)

F15 – Degree Seeking = 2 (No)

F16 – Degree Seeking Status = 4 (Not Seeking Degree or Award Seeking)

F27 – Program of Study = 999999 (Undetermined CIP)

Student with Bachelor’s or greater degree

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F10 – Classification = 4 (Not classified)

• F15 – Degree Seeking = 1 or 2 (Depends if they want a degree or certificate) • F16 – Degree Seeking Status = 3 or 4 (3 if pursuing a degree, 4 if just taking classes for the fun it) • F17 – Admission Compliance = 5 (Transfer) • F41 – Initial Admission Compliance = 5 (Transfer)  ▪ Starting with initial enrollment of Fall 2013 and after

Transfer Students •

F10 – Classification = 1, 2 or 4 (Cannot be HS student)

• F15 – Degree Seeking = 1 or 2 (Depends if they want a degree or certificate) • F16 – Degree Seeking Status = 2, 3 or 4 (Cannot be First Time Entering, First Year) • ,F17 – Admission Compliance = 5 (Transfer)