2025-26 Audit and Reporting Guidelines Format Final- Harsha

Transfer Students with 5-year Rule •

F10 – Classification = 1, 2 or 4 (Cannot be HS student)

• F15 – Degree Seeking = 1 or 2 (Depends if they want a degree or certificate) • F16 – Degree Seeking Status = 2, 3 or 4 (Cannot be First Time Entering, First Year) • F17 – Admission Compliance = B (5-year rule) • F41 – Initial Admission Compliance = Blank

Dual Enrollment or MS Works

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F9 – Curriculum = 4 (New value since Summer 2012)

F10 – Classification = 3 (HS student)

F15 – Degree Seeking = 2 (No, as HS students cannot be degree seeking until completing HS graduation requirements) F16 – Degree Seeking Status = 3 All other students (All other) F17 – Admission Compliance = 6 (Dual Enrollment) or A (MS Works)

F36 – MS High School = Approved ACT Code (occasionally if HS is out of state then code=999999, if so, student should have appropriate residency code)

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F38 – HS Graduation Date = The date cannot be prior to current term

• F41 – Initial Admission Compliance = 6 (Dual Enrollment) or A (MS Works)  ▪ Starting with initial enrollment of Fall 2013 and after

Student’s District and Program of Study (Major) for CTE students

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Fields 1, 9, 27

Technical and Career programs of study are approved for a specific site (F27), thus the student’s site (F1) mus t match Coding suggestion… First determine the student’s program of study; then use the approved site as the student’s site You can determine the location of each Technical and Career program from the “Tables & Views” tab in eARS, then selecting “Career & Technical Programs by College” F1 – District = College code + Approved CTE site F9 – Classification = 2 or 3 (Technical or Career) F27 – Program of Study = Approved CTE program of study

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Student age and age at high school graduation

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Student must be between 14 and 99

High school graduation cannot be in the future unless DE/DC, conversely DE/DC students cannot have a graduation date prior to current term

First-Time/First-Year Students

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F9 – Curriculum = 1, 2 or 3 (Academic, Technical or Career)

F10 – Classification = 1 (Freshman) F15 – Degree Seeking = 1 (Yes)

F16 – Degree Seeking Status = 1 (First-Time entering, First-Year) F17 – Admission Compliance = Cannot be transfer or 5-yr rule or DE/DC