2025-26 Audit and Reporting Guidelines Format Final- Harsha

Cumulative GPA Format

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F30 – Cumulative GPA o • Three decimal places are implied. Do not enter a decimal period. o • If entry is 0300 then GPA=0.3; if 3500 then GPA=3.5

TAACCCT and MI-BEST Exceptions •

F17 – Admission Compliance = ‘C’ for TAACCCT or ‘E’ for MI-BEST o • F9 – Curriculum = 2 or 3 (Technical or Career) o • F10 – Classification = 1 or 2 (Freshman or Sophomore) o • F15 – Degree Seeking = 1 (Yes) o • F16 – Degree Seeking Status = 1, 2, or 3 (FTFY, 1 st Yr Cont., All Other) o • F27 – Program of Study = Approved CIP code (not 999999) o • F41 – Initial Admission Compliance = ‘C’ or ‘E’ o • F43 – Integrated Pathway = 1 (Yes)

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If student does NOT have GED or HS diploma o F9 – Curriculum = 4 (Non-Degree Seeking) o F10 – Classification = 4 (Not Classified) o F15 – Degree Seeking = 2 (No) o F16 – Degree Seeking Status = 4 (Not Degree or Award Seeking) o F27 – Program of Study = 999999 o F41 – Initial Admission Compliance = ‘C’ or ‘E’ o F43 – Integrated Pathway = 1 (Yes)

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Once the student earns the HSE diploma then change codes; if term started, then make changes on subsequent term.

Suggestion for Special Social Security Numbers for students who do not provide their number

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Begin with

901 – Coahoma

906 – Holmes 907 – Itawamba

911 – Gulf Coast 912 – Northeast 913 – Northwest 914 – Pearl River 915 – Southwest

902 – CoLin

903 – East Central

908 – Jones

904 – East MS

909 – Meridian

905 – Hinds

910 – Delta

• Social Security Administration does not issue cards beginning with digits in the 900 range • Establish a counter • Assign a new number to a new student  ▪ For example, 909-00-0001 for first one at Meridian • Never repeat the number • If student transfers, encourage him/her to use this number

Include/Exclude Student

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Report ALL students as of the drop/add date ALL student for which a transcript will be generated The credit hour in the accumulators will be matched to the sum of hours in the Student Schedule file, whether or not the college requests reimbursement