2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Start

Field Name

Len

Definition

Valid Choices or Examples

Codes: Valid Codes for Ethnicity

4

Race

21

1 Num Race

1 = XXXXX 2 = Black or African American 3 = American Indian or Alaskan Native 4 = Asian 5 = Hispanic of any / Latino 6 = White 7 = Race unknown or not reported 8 = Native Hawaiian or other Pacific Islander 9 = Two or more races

CANNOT BE BLANK

5

Ethnicity

22

1 Num Student’s Ethnicity

Codes 1 = Hispanic or Latino 2 = Not Hispanic or Latino 3 = Ethnicity unknown

(a) Only students coded with a race code of 1, 5, or 7 may be coded as 1 in the ethnicity field. Students with a race code of 5 MUST be coded with a 1 in the ethnicity field. (b) Only students coded with a race code 1, 2, 3, 4, 6, 7, 8 or 9 may be coded with a 2 in the ethnicity field.

CANNOT BE BLANK

6

Gender

23

1 Num Gender

Codes 1 = Male 2 = Female 3 = Unknown / Another Gender

CANNOT BE BLANK

Codes: 1 = Associate of Arts 2 = Associate of Applied Science 3 = Technical Certificate 4 = Career Certificate

7

Award Type

24

1 Num Type of Award Conferred

CANNOT BE BLANK