2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples

8

Program of Study

25

6 Num Approved CIP Code for the Student’s Program in which the degree or certificate was awarded

Refer to table of CIP Codes in eARS for approved program for your institution (academic or career/tech).

CANNOT BE BLANK

9

Cumulative GPA

31

4 Num Cumulative GPA used to determine graduation eligibility. No decimal.

Numeric, with 0 decimal places. The three decimals are implied. (Example: 3.245 = 3245)

CANNOT BE BLANK

10 Date of Program Completion

35

5 Num Term that the student completed the course requirements for this degree or certificate.

Academic Year Code + Term Code (Example for Fall 2010: 20112)

Academic Year Codes: 2010 = Summer 2009, Fall 2009, Spring 2010 2011 = Summer 2010, Fall 2010, Spring 2011 2012 = Summer 2011, Fall 2011, Spring 2012

Term Codes: 1 = Summer 2 = Fall 3 = Spring

(a) Program completion date may occur in a year prior to the reporting year.

CANNOT BE BLANK

11

Student SSN

40

9 Char Student’s Social Security Number

xxxxxxxxx

CANNOT BE BLANK

12

Complete to Compete

49

1 Char Complete to Compete extra hours flag

Codes Y = Required extra courses to earn the degree. N = Did not require any additional courses to earn the degree. X = Not a C2C graduate.

CANNOT BE BLANK