2025-26 Audit and Reporting Guidelines Format Final- Harsha

VALIDATIONS AND CLARIFICATIONS

Primary Enrollment File for Students who last attended prior to Summer 2012

• Deposit a PE file in the FTP site for students who last took courses at your institution prior to Summer 2012 • Or if the college changed SIS provider after Summer 2012 and new ID’s where issued

Duplicated Student Records

• A student can earn multiple degrees and/or certificates in a given term, thus report each on a separate record

Academic Year

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An academic year encompasses Summer (1), Fall (2) and Spring (3). For example academic year 2015 codes would include Summer 2014 (20151), Fall 2014 (20152) and Spring 2015 (20153).

If student did not attend in the current academic year, then provide Primary Enrollment record via the FTP folder. If student last attended prior to 2002, or when college used a different SIS, then provide alternate student ID’s via the FTP folder.