2025-26 Audit and Reporting Guidelines Format Final- Harsha

ADMISSION AND ATTENDANCE DOCUMENT REQUIREMENTS To complete the audit, the team will require access to a randomly selected, representative sample of the student admission files and all of the course attendance rosters for the semester being audited. The college’s representative sample of student admissions files and the complete attendance rosters for the audited term must be presented in electronic format, PDF, Document Imaging, etc. for audits conducted remotely and preferred when conducted onsite. All admissions files and attendance rosters must be provided at the beginning of the audit start date whether the audit is conducted onsite or remotely. Attendance rosters must be submitted immediately after SDV confirmation in eARS. Admission files should be in alphabetical order (by last name) and contain, at minimum and preferably in this order:  ● Completed, signed admission applications (an electronic signature showing at minimum the student’s initials and date of birth date are acceptable ); )  ● Official high school transcripts (high school, high school equivalency, home school , or college, or for Ability to Benefit students test scores) on which admission is based. ). NOTE: o ● If a student previously attended your institution (5 years or more prior) and has not subsequently enrolled at another postsecondary institution, your institution’s transcript will satisfy admission requirements . o ● If not accepting credits from proprietary schools, do not base admission on a proprietary school transcript . o If a high school student graduates early (for example, December), but the high school does not certify graduates until the date of the regular class graduation (for example, May), two documents may be accepted in lieu of the final transcript in the interim: (1) a high school transcript showing all completed coursework, plus and (2) a signed letter from the high school stating that the student has met all graduation requirements and stipulating the date graduation will be certified. These two documents will be accepted only during semesters that occur between the early graduation and certification dates. Once a student’s

Tab 02 – Enrollment Audit and Reporting Guidelines

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Updated 10/01/2023