MELA Meeting Minutes 2003 - 2017

IV.

Unfinished Business a. Accelerated Schedules. During the June 2011 ELC meeting, Alicia Shows presented start and end dates for short-term courses for next year. The accelerated schedule was presented to the Deans Association and was approved. Now Christian will present the dates to the President’s Association. They will have to approve this schedule. The accelerated schedule, if approved by the Presidents, will be ready to implement Spring 2012. The Enrollment Tool will have to be programmed to accept the short-term courses and the audit tool will need to be setup for the short-term courses. New Business a. New ELC at CoLin. Julia Parker introduced Vanessa Alexander as the Director of eLearning at CoLin.

V.

b. New ELC at PRCC. Michele Mitchell introduced Kimberly Ellis as the new eLearning Coordinator at PRCC. Michele Mitchell will be the Director of eLearning at PRCC.

c. New eLearning Assistant at NEMCC. Holly Melvin introduced Jenna Williams as the eLearning Assistant at NEMCC.

d. USM Representative. Christian introduced Amy Thornton from USM to the group.

e. Update on Enrollment Tool Request. The ET request where a radio button will be added to the proctor exam page has not been completed by Ive. This button will indicate that the instructor is not allowing materials during a proctored exam. The button needs to be labeled as “NONE”. The instructors will click on this button if there are no materials permitted during a proctored exam. But if materials are permitted, the instructors will include the information in the permitted materials box. Christian will discuss this request with Ive. f. New ET Request. The Enrollment Tool committee submitted an ET request that would include a “Last Modified” column on the Final Grade Listing page. After instructors submit their final grades, they are able to go in the ET and modify grades. So there needs to be a column to show the date the instructor modified the grades. An image of the request is attached. g. Audit. Mississippi Board of Community Colleges have stated that they will not extend the audit date beyond the 6 th week. A small change will be made in the Enrollment Tool to show the date a student is re-enrolled in an online course. The reinstate date will be located on the course roster in the Enrollment Tool. To reinstate a student, the ELCs will need to continue to remove the withdrawal status and then re-enroll the student into the class. Jennifer Leimer asked if students are reinstated after the audit date, does the college get funds for those students? Beverlin said that the students must be active in the class the last day of the 6 th week in order to be counted in the audit. After that day, the student is not counted within the audit. The ELCs will have to provide documentation if the student is reinstated after the audit date.

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