MELA Meeting Minutes 2003 - 2017

V.

New Business a. ET Change to maintain data for each semester. We are unable to get old information in the ET when we need it. According to Ive, the ET was originally built to keep old information and so it will be simple to change back. When it was originally built to keep old information, it was voted not to keep old information because there were issues where each institution would have to rebuild their courses every semester. So the ET was changed to where old information was not being saved. The purpose of changing the ET back to its original state is to allow the ELCs to view old information for audit purposes. Keri asked if there is an option for every college’s courses will be rolled or can it be done by college? There have been other options that were discussed in addition to changing the ET back to its original state. Freezing old information was discussed, but the issue with freezing the information is that the information can’t be modified. So Holly would like for us to consider changing the ET so that old information is being saved. A motion was made to have a meeting with Ive before the change can be approved by the ELCs. Christian and Beverlin will setup a meeting with Ive. b. SACS compliances 4.8 and additions to MSVCC policy. Tish provided handouts about the SACS 4.8 document. Holmes also provided an example of the answers for each section of the SACS document. If you have an examples or suggestions to help cover the areas that SACS is looking at for distance learning, please share that information with the group. We are all being looked at and we need all the help that we can get from each other. You need to refer to your college’s Policies & Procedures for standards 4.8.1 and 4.8.2. We need to make sure we include information about how the local college is protecting students’ information. Blackboard has been setup to https://. This prevents people from hacking and getting users’ login information. Make sure that most of this is written in a P&P handbook at your local college. The Administration subcommittee will add sections about student privacy and proctor fees to the MSVCC Policy & Procedure manual. c. Definition of credit hour for distance learning courses. Currently there is no definition for credit hours for online courses. Our local college should have a policy to determine the credit hours for online courses. Krista has created a policy for Meridian and will email it to the ELCs. d. Dates to close classes for end of semester for MSVCC. Chris had issues where students’ couldn’t see their grades on the last day of class. The Administration sub-committee will add a statement to the Policy & Procedure manual about how long to keep online courses available for students after the semester is over. e. Dates to close classes for summer term and notify other colleges. NWMCC will have late registration for the summer semester and will not be able to notify the other colleges of cancelled classes until after add/drop period. f. 2012-2013 Officer Election. Michele Mitchell will serve as the Vice President and Krista LeBrun will serve as the Secretary. MCCB Business a. Blackboard Archived Courses. Christian would like to change how long courses are kept on the system. Currently, we archive 2 years of courses. He would like to reduce it to 1 year. b. Presidents Retreat will begin Sunday, June 3 rd . Keri Cole will present our goals and objectives to the Presidents on Tuesday. c. Candidates for the Director of Professional Development and Training position. They are looking at the applicants and will have the position filled in the next couple of weeks. d. RFP Taskforce (LMS). There have been two meetings. There will be an update in June after they meet again. The group will see the document that the taskforce has been working on in regards to the RFP for the LMS.

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