MELA Meeting Minutes 2003 - 2017

I.

Call to Order. 9:09am

II.

Approval of January Minutes.

Krista LeBrun made the motion to approve the January minutes, and Jennifer Leimer seconded the motion with Beverlin Givens providing the correct spelling of Menia’s name in the January minutes.

III.

Approval of Agenda Tish Stewart made the motion, and Phyllis Johnson seconded.

IV.

New Business A. MCCB

1. ZOOM - Continue to test. MGCCC still having issues. Vote to move forward with RFP under Action Items. 2. BB Ultra - Audra encourages everyone to test it system wide. Contract up 9/30. Tish Stewart says Shalon Harris had a meeting with BB. BB assured her that Ultra would not be put in a mobile app that influences texting. Ultra does not really differ from Collaborate. Just trying to move away from java script. Tish’s concern with ZOOM is that they don’t understand how convoluted we are with our courses/rosters, and will we have to upload our own files. Krista LeBrun mentioned that going in to an RFP will force them to prove their system will work with our files. Hinds could not get BB files to work. No solution offered beyond “I’m sorry.” 3. Roster IM - 60K annually and 35k to build it (ZOOM partner) 4. SARA - Some schools haven’t submitted application yet. Please try to get it in by 2/29. Won’t submit again until January 2017. 5. Old ET – Will close March 31st. It will not open again, so Ive has requested that we get all we need out by then or what he pulls over. Ive is doing a training on March 3rd for all systems for anyone who wishes to attend. Executive Room during CFTTC. 6. Beverlin’s Announcement - Beverlin announces that she is moving out of eLearning and to monitoring and research. March 1st is final day. 7. Academy/PD Updates- Conference sign up: Finance did not want it to be a contract so changes are made. We will be awarded 2k to go to a conference on the list. We can talk to Brooke if we want to add one. Brooke has guidelines printed out. Bring content back to Academy. Dean/Director/ELC must sign and then President, then Brooke. Money will be transferred once approved . 8. IOY- Nominees recognized during luncheon. Was not budgeted to pay for nominees. It will be taken in to consideration to cover cost for nominees next year.

V.

Action Items A. Standardized Instructor Drop Form for Outside Students – Emily Thomas

Drop forms for hosted students come in many ways. Potential for standardized form across all the colleges. Jennifer Leimer interested if there could be a way for local and away students so the online instructors have a concise way to submit drops and eliminate confusion. Some of the colleges have really good forms. Suggestion for college to fill out form/be ultra clear so the type of drop is made

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