MELA Minutes 2020-2021
This publication contains the MELA Meeting Minutes from the 2020-2021 Academic Year
MELA MINUTES 2020-2021 Mississippi Virtual Community College
MELA Meeting Minutes for September 9, 2020
I.
Call to Order - Meeting was called to order at 9:02am.
II. Approval of July Minutes – Buffy made the motion to approve and Jennifer James seconded the motion. Motion carried for approval of July Minutes. III. Approval of September Agenda – Denise Gillespie made the motion to approve and Jennifer James seconded the motion. September agenda approved. IV. Unfinished Business A. Election (Tish Stewart) 1. With the change of positions, we will need some new nominations for president elect. Will have voting at next month’s meeting. B. F2F Proctoring (Tish Stewart) 1. Christa Wilhite sent out a link to a Google Doc proctoring form. All colleges were supposed to complete this so that we would know who was doing F2F proctoring. Link to Google Doc: https://docs.google.com/document/d/19Hzl- IPkdiM54FruT85Alo_ys5FKa88v39sb-mnm2x0/edit#heading=h.9m8hccdbrp0x 2. Amanda Hood and Denise Gillespie suggested that if using HonorLock, we will need to reach out to the other colleges to obtain the bypass pin for that particular test instead of giving out our global bypass pin. a. Possible solution would be to still allow students to use HonorLock but would need to be separated in some capacity in the lab. That is what Holmes did for a Hinds student recently. 3. Tish Stewart stated that they are going to use the SmarterProctoring virtual system. SP is charging only $4 per session; which is cheaper than HonorLock. 4. Tish stated that the SmarterProctoring virtual proctoring system is available now but that they will not begin using it until November. 5. Kandie Johnson commented in the chat that they used SP virtual system in the Summer and had a lot of issues with it.
V.
New Business A. MCCB Team Member Introductions
1. Mark Jenkins – Technology Specialist • Help Desk • Vendor Support • Training and Tutorials
• MCCB Website • MSVCC Website • Zoom Account Admin • ET Admin 2. Dr. Arianna Stokes – Professional Development Specialist • MSVCC Academy • Canvas Catalog • Training Schedule • Academy Enrollment Reports • Training
• Facilitator Oversight • Social Media • Newletter 3. Dr. Christa Wilhite
• Canvas Administrator • Training and Tutorials • MELA Course • “Course Design Academy” • Course Development • Templates 4. Division Email: msvcc@mccb.edu B. MILD Grant Update/Follow Up Form FY2020 Reminder 1. Business offices should have received the payouts. If did not receive, please let Krista LeBrun know. C. USNCC Update 1. The task force held a meeting on July 6, 2020. 2. Krista Lebrun doesn’t really have an update on this other than all of the submissions are being reviewed by Lt. Keating’s team. We are in a holding a pattern right now. 3. The navy will determine how many students each college is getting and which colleges are offering which courses/programs. 4. Link to recorded meeting of sub-committees: https://youtu.be/-KC6tZdtUTU 5. Link to Committee Members: https://docs.google.com/document/d/1D6OjZ9hfazN4gEvZyr4Y7yenheb6A1Xw nanoVYjuavU/edit?usp=sharing D. Quality Matters Renewal (Poll) 1. Need to make a decision if we wish to renew on consortium level. The renewal would be for 3 years. The cost of the renewal would be $75, 2. If we voted to renew, it would have to go before the presidents for approval. 3. No increase to individual colleges if we renew. 4. Benefit of consortium agreement: Stacy Smith stated she didn’t know all the benefits but she does know that their instructors have been trained at $25 instead of $150. 5. Jennifer Leimer stated she didn’t fully understand what all was being offered at the consortium level. 6. June Data: 114 Individuals Trained, 11 peer reviewers, 6 master reviewers, 3 facilitators, 14 courses submitted for review, 19 closed submitted reviews and 57 courses reviewed by internal reviewers. 7. Krista Lebrun stated that if we do not renew this contract, the money could be reallocated to something else. 8. Alicia Beasley asked if there could be a breakdown of the numbers provided to see the breakdown by individual colleges. Tish stated there is break down in the July minutes of these numbers.
9. Jennifer Leimer asked if Krista could provide some ideas of alternative methods for ensuring quality courses that align with QM but may not be as work intensive as QM. 10. Krista stated she would have Christa Wilhite do some research to see what other quality programs are doing. 11. Jennifer James made the motion to table this until next meeting once Krista Lebrun could provide us some more data on this. Motion was seconded by __________. (it was never mentioned who seconded this motion in the chat). Motion carried by voting members. E. MACC Meeting Business 1. Krista moved ahead to virtual proctoring. F. Virtual Proctoring 1. Virtual Proctoring Memo a. Krista spoke in front of the presidents last week. b. 13 of the 15 colleges have entered into a contract with HonorLock for Fall 2020. c. Dr. Graham stated that CARES money can only be used through December. The service cannot go past December 31, 2020. d. Denise made a motion to use MSVCC funds instead of CARES money for
a consortium wide contract starting in January 2021. Jennifer Leimer seconded this motion. Motion was approved by voting members. e. Krista stated she would inform the presidents of this groups decision to move forward with using MSVCC funds for a consortium wide contract starting in January 2021. f. Krista did mention that we were under a tight time line to get this accomplished, have a contract in place and signed; especially if we had to enter into an RFP. 1. They are willing to accept us back at our previous contract agreement. The cost is $3.50 per student for Dropout Detective and $2.10 per student for Instructor Insight. In the past, it was only for MSVCC online students but we would want to look at the new contract possibly covering the whole student body due to so many colleges/courses now using more flexible modalities for instruction. 2. Krista provided an AspirEDU savings comparison chart that was displayed on the screen. 3. Denise stated that chart implies that all colleges were paying for this when in fact only 4 colleges use it and pay for it themselves. 4. Amanda Hood asked if there was a motion to pursue a contract
G. AspirEDU/DIG Dig is no longer being pursued by Canvas. a. AspirEDU:
with them again or not. Tish commented that since only 4 colleges use this right now, that is not a majority. However,
since Canvas backed out of building something like this, it may be worth it to get this data; but it was just a preference of each college. If this group decided not to pursue a contract at the consortium level, each college using it would still have to pay for it. Tish stated she certainly wasn’t going to ask this group to pay for this service if only a few were going to use it. 5. Tish made the motion to not use CARES money but use MSVCC monies instead should we renew a consortium contract again. Joseph McKee seconded. Motion carried by voting members. a. MSVCC Academy Webinars: MCCB’s goal is to offer at least one webinar per week. Whether it is offered by MCCB or other members of the consortium. b. MSVCC Academy Courses: there are currently two being offered along with 4 self-paced courses. c. Krista stated they have had pretty good enrollment and success with the self-paced courses so they are exploring making “Digging Deeper with Designing and Teaching” a self-paced course. But this will be a little more complicated to do but they are exploring options on how to make this work. d. Krista stated she is working on getting the Professional Development items posted. e. Dr. Stokes introduced herself to the group. She mentioned that she plans to offer two webinars a month herself and that Dr. Wilhite will be offering some webinars as well. Dr. Stokes also stated if the group had any ideas or needs, to let her know and she would work on developing content to meet the needs of faculty and staff. a. This was discussed during the virtual proctoring discussion. See notes above.
2. HonorLock Contracts
H. MSVCC Academy Updates
I. Tutoring Option Comparison (Stacy Smith) 1. NetTutor 2. Tutor.com 3. Tutorme.com 4. SmarterThinking
5. Stacy Smith emailed this out to the group earlier today. Please review before next month meeting so we can vote on this service at the October meeting. J. Spring 2021 Registration Date (Amanda Hood) 1. Amanda Hood requested that the Spring 2021 self-registration date be opened early since most colleges will not be on campus when SP21 registration begins. Amanda Hood suggested 2 – 3 week earlier than normal. 2. This would allow us to be able to add both courses and students earlier than November 3.
3. Tish stated that we need to include a caveat in ET that changes may be made after registration has been completed due to registration beginning so much earlier than normal. This would ensure that students would be notified that changes may occur being it will be printed on their ET student profile. 4. Amanda Hood made the motion for self-registration to begin in ET on Tuesday, October 13. Buffy Matthews seconded. Motion carried. 5. Amanda Hood asked Krista Lebrun if she needed this request formalized in any way. Krista stated to make sure it was notated in the minutes of this meeting. She also stated that she would make the presidents aware of this motion as well and as long as none of them were opposed to this, she would make the change in ET. 6. Krista informed Audra Kimble of this motion since the CAO’s vote on items as well. Audra Kimble requested that Denise Gillespie write up the proposal and send in so that the CAO can vote on this as well. K. Canvas TLS Protocols (Christa Wilhite) 1. Christa Wilhite just wanted to provide a reminder to the group about this. L. MELA Course Revision (Christa Wilhite) 1. There will be two courses; one active course and one archived course. The design will change based on the theme for the MELA Retreat. 2. Wilhite provided a demo of the course redesign she has been working on. 3. Tish mentioned to make sure to remember to make it searchable so that when we are looking for something, it will be easier to find. M. OPEN FORUM: 1. Alan Kinsey is leaving Holmes. He is moving to Virginia with his wife to start a church. He will also be working at a community college there as well. N. Future Meeting: 1. October 14, 2020 at 9am. Dr. Graham has requested to be invited to all future meetings since she is serving on the MSVCC board.
Meeting was adjourned at 10:53am.
ATTENDANCE FOR MELA MEETING TODAY: CCC – Joseph McKee CO-Lin – Amanda Hood EMCC – absent Hinds – Jennifer James and Latoya Clark-Horne Holmes – Tish Stewart and Nancy Parkerson ICC – Denise Gillespie and Tequila Sunrise Jones – Kandie Johnson and Kellie Penson
MCC – Holley Purvis MDCC – Carmen Brown MGCCC – Jennifer Leimer, Buffy Matthews and Dr. Brown NECC – absent
NWCC – Stacy Smith and Phyllis Johnson PRCC – Michele Mitchell and Christine Davis SWCC – absent
Mississippi eLearning Association Minutes Wednesday, October 14, 2020 Virtual Meeting
Zoom Recording: https://mvcc16.instructure.com/courses/277933/pages/mela-meeting- recordings?module_item_id=15761048
College/Association
Representative(s)
Coahoma Community College
Copiah-Lincoln Community College
Amanda Hood
East Central Community College
Alicia Beasley
East Mississippi Community College
Chris Square
Hinds Community College
Katherine Puckett
Holmes Community College
Tish Stewart, Nancy Parkerson
Tequila Sunrise, Denise Gillespie, Melanie Francis
Itawamba Community College
Jones College
Mary
Holley Purvis and Kelley Gonzalez
Meridian Community College
Mississippi Delta Community College
Teresa Webster
Mississippi Gulf Coast Community College
Buffy Matthews
Northeast Mississippi Community College
Kim Harris
Kim Steinman, Stacey Smith, Phyllis Johnson
Northwest Mississippi Community College
Page 1
Pearl River Community College
Michele Mitchell, Christine Davis
Southwest Mississippi Community College
Alicia Shows
Dr. Christa Wilhite, Dr. Krista LeBrun, Dr. Ariana Stokes, Rachel
MS Community College Board
All attended virtually
Name
Office
College/Association
Copiah-Lincoln Community College
Amanda Hood
President
Katherine Puckett
President Elect Hinds Community College
Secretary
Hinds Community College Katherine Puckett
Call to Order 9:00 am
I.
Approval of September Minutes I. Motion: Buffy Matthews-MGCCC II. Second: Phyllis Johnson-NWMCC III. Approval passed – 100% Approval of October Agenda I. Motion: Buffy Matthews – MGCCC
II.
III.
II.
Second: Katherine Puckett-HindsCC
III.
Approval passed – 100%
Unfinished Business
IV.
A. Elections. I. Motion: Buffy Matthews-MGCCC II. Second: III. Approval passed: 100% Katherine Puckett will be Recording Secretary and President Elect
B. Update: SP21 ET registration open date was changed to 10/13
C. Stacey Smith discussed with the group Tutoring RFP. Krista LeBrun asked that the group get a criteria list together and conclude demos before RFP begins. Need to Vote on moving forward with RFP.
I. Motion: Stacey Smith II. Second: Katherine Puckett III. Approval Passed: 100%
D. Dropout Detective was discussed. 12 schools wanted to keep paying for it via the consortium. CCC, Co-Lin, ECCC, EMCC, Hinds, Holmes, JC, MDCC, MGCCC, NEMCC, NWMCC, SWMCC Dr. LeBrun was going to talk to Jason Carter and Dr. Mayfield about using CARES money to pay for it.
Page 2
E. QM Committee Report: NWMCC and Hinds use it extensively. Reported on how they are using it. Ideas for how MSVCC Academy could train. Discussion on how the consortium can create a QM peer review system. F. Quality Committee requested the group to recommend MSVCC Quality Course Standards for quality control. Suggested sharing rubrics. Need a motion to keep QM.
I. Motion: Phyllis Johnson-NWMCC II. Second: Katherine Puckett-HindsCC III. Approval: 10 yea/5 nay
New Business I.
V.
ET Feature Request: Attendance reporting needs to be updated with a timeline to allow attendance mistakes to be corrected by someone at the board.
I. Motion: Amanda Hood-Co-Lin II. Second: Buffy Matthews-MGCCC III. Approval passed: 100%
II.
MCCB Updates I.
Dr. Stokes informed the group of remaining webinars for FL20 I. October two webinars left 10/20 10/22 II. November Ted Talk, chat and chew III. December Wednesday trainings basic Page construction III. Possible Retreat Updates: Amanda will look at May dates for retreat IV. Committee Assignments updated: Jennifer Leimer is no longer at MGCCC, Latoya Clark-Horne added to Technology committee, Christine Davis added to Instructional Quality Committee, Kelley Gonzalez chairs the Technology Committee, Stacey Smith moves to Quality Committee. V. Michelle is going to create a spreadsheet with issues regarding Honorlock and other proctor products used and share with consortium.
VI. Future Meetings: Second Wednesday of November 11/11/2020 is our next meeting. VII. Adjournment 10:37am adjournment
Page 3
Mississippi eLearning Association Minutes Wednesday, November 11, 2020 Virtual Meeting
Zoom Recording: https://mvcc16.instructure.com/courses/277933/pages/mela-meeting- recordings?module_item_id=15761048
College/Association
Representative(s)
Coahoma Community College
Joseph McKee
Copiah-Lincoln Community College
Amanda Hood
East Central Community College
Kellie Penson
East Mississippi Community College
N/A
Hinds Community College
Katherine Puckett
Holmes Community College
Tish Stewart, Nancy Parkerson
Tequila Sunrise, Denise Gillespie, Melanie Francis
Itawamba Community College
Jones College
N/A
Holley Purvis and Kelley Gonzales
Meridian Community College
Mississippi Delta Community College
Carmen Brown
Mississippi Gulf Coast Community College
Buffy Matthews
Northeast Mississippi Community College
Kim Harris
Page 1
Kim Steinman, Stacey Smith, Phyllis Johnson
Northwest Mississippi Community College
Pearl River Community College
Michele Mitchell, Christine Davis
Southwest Mississippi Community College
N/A
Dr. Christa Wilhite, Dr. Krista LeBrun, Dr. Ariana Stokes,
MS Community College Board
All attended virtually
Name
Office
College/Association
Copiah-Lincoln Community College
Amanda Hood
President
Katherine Puckett
President Elect Hinds Community College
Secretary
Hinds Community College Katherine Puckett
I. Call to Order 9:03 am II. Approval of October Minutes
I.
Motion: Buffy Matthews-MGCCC Second: Kelley Gonzales-MCC
II.
III.
Approval passed – 100%
III. Approval of November Agenda I.
Motion: Denise Gillespie-ICC
II.
Second: Michelle Mitchell-PRCC
III.
Approval Passed-100%
IV. Updates
A. Change in Agenda Format-No objections B. MACC Vote on QM Presidents want to review/audit our budget and the IT division. RFP may delay due to uncertainty about the budget. Tutoring via NetTutor until 2022 or when hours are depleted. Virtual proctoring is a necessity. Presidents will make decisions in January. Krista will put together financial documentation and RFP process. Renewal is easier than new sole-source contract. RFP 6 months to a year. She will get us in the queue for RFP for proctoring, but may have to delete when decisions are made by presidents. Need to evaluate our list of contracts. QM has not been notified. Need a 30-day notice to QM. Contract expires at end of March. C. MACC Vote on AspirEDU Presidents strongly favored this one. 1 college did not vote for it. Moving forward with funding this, DD will be available for all students, not just online. Krista working with ITS on contract. Emergency procurement, funds must be encumbered by December. Turned on as soon as
Page 2
contract is signed. Shooting for next week but waiting on contract being signed. Aspiredu will conduct training. Amanda Hood requested info on how schools who had already paid will be refunded. Chris Munzo will audit this once the contract is signed, they will refund. 4 institutions have a contract already. V. Unfinished Business A. Election of Secretary (*vote needed) Tish Stewart nominates Kim Steinman from NWCC. I. Motion: Tish Stewart-Holmes CC II. Second: Kim Harris-NEMCC III. Approval Passed- 100% VI. New Business A. Survey of Retreat Dates Waiting on travel restrictions being lifted. Amanda is going to plan on face to face retreat. May or Summer Survey coming from Amanda Hood. B. Committee Goals and Meeting Dates: Admin Committee Goals: Updates to P and P? Tish says we need to backtrack to last meeting. Need a copy for schools going through 5 year SACSCOC review. Instructional Technology committee. Nothing except proctoring software/service Instructional Quality: January they will meet. Updates for P and P. Suggested rubrics. Training sessions will be added. IOY: will we still do this and provide a stipend. Krista is working on this contract. We will have it. IOY Jennifer Hill will get her check next week Rethink the IOY process and how the funding is allocated. Creating Futures Conference will not take place year. The IOY funding is available. MSVCC dates: Approved through Summer 2022. In June, the Academic officers push through overall calendar. VII. Open Forum A. Record Keeping/Communication Channels – Google docs shared with the group. Tish and Krista suggest we need to have an annual or biannual process for updating contact lists, update listserv, etc. Christa Wilhite can organize this process. B. Election Process: Discussion about college being up for election, not a person. Rotation of all colleges. MILD grant extra cost of $6000 added if you are responsible for retreat that year. Kelley Gonzales has concerns over a new person taking over. Volunteer basis is good. Amanda Hood sees pros and cons of both. MCCB could take over secretary. Katherine suggested Secretary, then President Elect, then President. Before next meeting, get wording together. Krista LeBrun will get Presidents’ association wording.
Page 3
C. HonorLock/Apple: New operating system released by APPLE MacOS 11.0 Big Sur November 12 th launch date. Honorlock compatible with this release. D. Michelle Mitchell was working on feedback regarding Honorlock issues. Tish asked for this. Tish: Holmes paid for SP automated proctoring. $4 a test. Can apply SP automated proctoring by course and by student. Tish will update us on 3 rd party exams in SP Automated. Michelle says report the issues to HL and they will fix it. Virtual and AI Proctor Service Comparison spreadsheet will be available for reporting issues. VIII. Future Meetings: Cancel December Meeting
I Motion: Amanda Hood-Co-Lin CC II Second: Buffy Matthews-MGCCC III Approval Passed-100% January 13, 2021 next meeting
IX. Adjournment: 10:01 am
Page 4
Mississippi eLearning Association Minutes Wednesday, January 13, 2021 Virtual Meeting
Zoom Recording: https://mvcc16.instructure.com/courses/277933/pages/mela-meeting- recordings?module_item_id=15761048
College/Association
Representative(s)
Coahoma Community College
Joseph McKee
Copiah-Lincoln Community College
Amanda Hood
East Central Community College
Alicia Beasley
East Mississippi Community College
N/A
Hinds Community College
Katherine Puckett
Holmes Community College
Tish Stewart, Nancy Parkerson
Tequila Sunrise, Denise Gillespie, Melanie Francis
Itawamba Community College
Jones College
Kandie Johnson
Holley Purvis and Kelley Gonzales
Meridian Community College
Mississippi Delta Community College
Carmen Brown
Mississippi Gulf Coast Community College
Buffy Matthews
Northeast Mississippi Community College
Kim Harris, Sabine Zabarovska
Page 1
Kim Steinman, Stacey Smith, Phyllis Johnson
Northwest Mississippi Community College
Pearl River Community College
Michele Mitchell, Christine Davis
Southwest Mississippi Community College
N/A
Dr. Christa Wilhite, Dr. Krista LeBrun, Dr. Ariana Stokes,
MS Community College Board
All attended virtually
Name
Office
College/Association
Copiah-Lincoln Community College
Amanda Hood
President
Katherine Puckett
President Elect Hinds Community College
Northwest MS Community College
Kim Steinman
Secretary
I. Call to Order 9:07 am II. Approval of November 2020 Minutes
I.
Motion: Buffy Matthews-MGCCC Second: Kim Harris-NEMCC
II.
III.
Approval passed – 100%
III. Approval of January 2021 Agenda I.
Motion: Buffy Matthews - MGCCC Second: Michele Mitchell-PRCC
II.
III.
Approval Passed-100%
IV. Updates A. Save the Date for Retreat: June 9-11 in Natchez, MS (Copiah-Lincoln) B. New MELA Course: Dr. Christa Wilhite presented new MELA course in Beta version. All colleges asked to check the MELA contract list and update before names are added to the course. Dr. Wilhite asked for suggestions of what is liked and what group would like to see. Course formatted with 3 hot links that are the most used from the old site and then 4 groups with additional information. Google documents will update live now and are hyper-linked. Send any feedback for the course to Dr. Wilhite. IV. Unfinished Business A. MSVCC P&P Manual Updates: Updates presented suggested revisions by Dr. Krista LeBrun. * MACJC – Changed to MACC * eLITE – Removed because it is not used and will be changed to full name.
Page 2
* Division Background – Modified to match MCCB Website * Updated job descriptions to reflect MCCB Website. * Page 11: ITS procurement request changed to be initiated by AED for eLearning & Instructional technology * Page 12: Oversees changed to coordinates for implementation and training * Census Date changed to reflect new census date formula * Proctored exams: Additional language to include virtual proctoring added. * Number of proctored exams required: Changed to min of 1 and max of 2 * MELA Committees: Changed to reflect current committees. * Appendix P: Removal of all discontinued services B. 2022-2023 Calendar: Buffy Matthews presented to the group. Calendars sent out electronically for all members to review before voting. Votes will be done electronically and will need to be in by Friday, February 15 th . C. eLearning FY2021 Budget: Presented by Dr. Krista LeBrun. Presidents association will be doing a review of the Ed Tech Appropriations. Spreadsheet shared with group of budget for July 1, 2020 – June 30, 2021. Revenue and expenses shared and explained by line item. D. Statewide Proctoring Solution: Consortium is looking at both Honor Lock and Smarter Services. Before an RFP is started, funding needs to be available. If the choice is Smarter Services, the contract could be amended instead starting a new RFP. If an RFP is started, it will have to be sent to all vendors. Dr. LeBrun needs to know the will of the group in order to take the recommendation to the presidents. President’s meeting is January 26, 2021. Motion made by Amanda Hood: The Consortium asks Dr. LeBrun to present to the Presidents Association that we are identifying virtual proctoring as a consortium wide critical need. Although we have not identified a specific vendor at this time, we would like considered the most expensive option that is approximately $1 million. We would like to enter the amendment process for Smarter Proctoring or if a different vendor, to enter into an RFP for the consortium. Motion was seconded by: Buffy Matthews – MGCCC Motion approved – 100% * Dr. LeBrun asks that all proctoring requirements be sent to the Technology Committee ( Kelley Gonzales – Meridian CC). Kelley will then compile a list of requirements. Motion made to accept changes to the P&P by the Admin committee Motion seconded by: Denise Gillespie – ICC Motion approved - 100%
Page 3
* Dr. LeBrun also asks that each college review the services we now have and see what services are most beneficial and necessary. VI. New Business: None at this time VII. Open Forum A. Reminders: * MS-SARA Deadline: February 28, 2021 to have application packages in to Menia Dykes. * Dropout Detective Training January 14, 2021 at 9:00 AM (Tags) VIII. Future Meetings Next Meeting: February 10, 2021; 9:00 AM via Zoom IX. Adjournment: 10:30 AM
Page 4
Mississippi eLearning Association Minutes Wednesday, February 10, 2021 Virtual Meeting
Zoom Recording: https://mvcc16.instructure.com/courses/444805/pages/mela-meeting- recordings?module_item_id=16044679
College/Association
Representative(s)
Coahoma Community College
Joseph McKee
Copiah-Lincoln Community College
Amanda Hood
East Central Community College
Alicia Beasley
East Mississippi Community College
N/A
Hinds Community College
Katherine Puckett, Latoya Clark-Horne
Holmes Community College
Tish Stewart, Nancy Parkerson
Itawamba Community College
Tequila Sunrise, Melanie Francis
Jones College
Ashley Beard, Kandie Johnson
Dr. Kelley Gonzales, Holley Purvis
Meridian Community College
Mississippi Delta Community College
Carmen Brown, Tracy Turner
Mississippi Gulf Coast Community College
Buffy Matthews, Michelle Pickering
Northeast Mississippi Community College
Kim Harris, Sabine Zabarovska
Phyllis Johnson, Kim Steinman, Stacey Smith, Jennifer Hale
Northwest Mississippi Community College
Page 1
Pearl River Community College
Michele Mitchell, Christine Davis
Southwest Mississippi Community College
N/A
Dr. Krista LeBrun, Dr. Christa Wilhite, Dr. Ariana Stokes
MS Community College Board
All attended virtually
Name
Office
College/Association
Copiah-Lincoln Community College
Amanda Hood
President
Katherine Puckett
President Elect Hinds Community College
Northwest MS Community College
Kim Steinman
Secretary
I. Call to Order 9:04 am
II. Approval of January 2021 Minutes
I.
Motion: Buffy Matthews-MGCCC Second: Phyllis Johnson - NWCC
II.
III.
Approval passed – 100%
III. Approval of February 2021 Agenda
I.
Motion: Buffy Matthews - MGCCC Second: Alicia Beasley - ECCC
II.
III.
Approval Passed-100%
IV. Updates
A. Change to Calendar of Fall 2021. The add/drop date was changed to August 24 th from August 25 th for the AUG15 term. B. MS-SARA deadline is coming up. Renewal applications should be submitted by February 28, 2021 to Menia Dykes. As of today, only 4 applications have been received. C. Statewide Proctoring Solution Discussion with Presidents and update on changes to the P&P: Dr. LeBrun met with the Presidents and they were very receptive of the changes made to the P&P. They will vote on these changes during their February meeting. Due to a decline of approximately 15% in enrollment across the state and the drop in Ed Tech appropriations, the funding is not there to cover any new services. Therefore, an RFP cannot be started for a statewide proctoring solution at this time. Dr. Mayfield is requesting a one-time infusion of funds to support virtual initiatives. If approved, this funding could help adopt some of the services we have identified as critical. If the one-time infusion of funds is not approved, the backup plan would be to use additional institution CARES funding on the
Page 2
local level to fund each institution’s proctoring services. In summary, the Presidents have declined the request for a statewide proctoring service at this time. Each institution will be responsible for their own proctoring solution for this next year. D. Enrollment tool: Dr. Wilhite has been working with Ive on modifications for the attendance feature in Enrollment tool. The modification will allow instructors and eLCs to edit attendance data 14 days after the attendance date. The eta to have these complete is Friday, February 12, 2021. Dr. Wilhite will send out an email once this is completed to verify that edits can be done and to let everyone know it has been completed. A. Spring Break and Proctoring: If you have not shared your individual institution holidays on the google document please do so asap. If testing falls on your Spring break, you will need to ensure you have proctoring services available for the week. Due to COVID, virtual proctoring services could serve for this but this will need to be further discussed within the group. B. Canvas Users Group: Dr. LeBrun was contacted by Canvas to host a Canvas Users Group event. The event would be at no cost to our group. Canvas would help put the event together and it would be available to all Canvas users in the state of Mississippi. This would possibly be a virtual event due to COVID. The consortium would come up with the date that would work best for all and come up with the sessions. Keynote speaker could possibly be Jared Stein from Canvas. A poll will be sent out to the consortium by Friday for possible dates for the event.
IV. Unfinished Business: None
VI. New Business:
II.
VII. Open Forum
A. Welcome to Michelle Pickering to MGCCC as the new eLearning Coordinator.
B. The Mississippi Legislature has gone virtual and can be watched at: https://www.youtube.com/Mississippilegislature/featured
VIII. Future Meetings
Motion made by Dr. Hood to move March meeting to March 24 th at 9:00am.
Motion seconded by Buffy Matthews.
Motion carried 100%.
Next Meeting: March 24, 2021; 9:00 AM via Zoom
IX. Adjournment: 9:53 AM
Page 3
Mississippi eLearning Association Minutes Wednesday, March 24, 2021 Virtual Meeting
Zoom Recording: https://mvcc16.instructure.com/courses/444805/pages/mela-meeting- recordings?module_item_id=16044679
College/Association
Representative(s)
Coahoma Community College
Joseph McKee
Copiah-Lincoln Community College
Dr. Amanda Hood
East Central Community College
Alicia Beasley
East Mississippi Community College
Coranette “Chris” Square
Katherine Puckett, Latoya Clark-Horne, Jennifer James
Hinds Community College
Holmes Community College
Tish Stewart, Nancy Parkerson
Denise Gillespie, Tequila Sunrise, Melanie Francis
Itawamba Community College
Jones College
Ashley Beard, Kandie Johnson
Meridian Community College
Dr. Kelley Gonzales, Holley Purvis
Mississippi Delta Community College
Carmen Brown, Tracy Turner
Mississippi Gulf Coast Community College
Buffy Matthews, Michelle Pickering
Northeast Mississippi Community College
Sabine Zabarovska
Phyllis Johnson, Kim Steinman,
Northwest Mississippi Community College
Stacey Smith, Jennifer Hale
Pearl River Community College
Michele Mitchell, Christine Davis
Southwest Mississippi Community College
Alicia Shows
Dr. Krista LeBrun, Dr. Christa Wilhite,
MS Community College Board
Dr. Ariana Stokes, Cindy Goodin
All attended virtually
Office
College/Association
Name
Copiah-Lincoln Community College
Amanda Hood
President
President Elect Hinds Community College
Katherine Puckett
Northwest MS Community College
Kim Steinman
Secretary
Special Guest: Mary Beth Applin – Hinds CC – Representing the MELO group.
I.
Call to Order: 9:02 am
II.
Approval of February 2021 Minutes
a. Motion to approve: Buffy Matthews – MGCCC b. Second to approve: Denise Gillespie - ICC
III.
Approval of March 2021 Agenda
Dr. Wilhite added MELA course updates under “Updates” and Dr. Hood added “Retreat” under “Updates”
a. Motion to approve with updates: Buffy Matthews – MGCCC b. Second to approve: Jennifer James – Hinds CC
IV. Updates: a. Dr. Christa Wilhite: Course Development Program is going very well. We hope to have some courses ready to show the group at the MELA Retreat in June. The developers have come up with strong content to have good course design. Dr. Wilhite is asking the group to help come up with some names/acronyms for the program. Currently called the CDP but we would like something catchy that would good to use at a national level. b. Dr. Christa Wilhite: BETA MELA Course is in Canvas and is ready to use. The current MELA course will be archived in August. If anyone has any suggestions on navigation or anything that will improve on the BETA course, please let Dr. Wilhite know as soon as possible. c. Dr. Krista LeBrun: Updates on MACC meeting. There are many things going on but the budget is a big topic right now. Cuts are anticipated because of low enrollment across the state. After a lengthy discussion, the presidents did vote to defund the MILD Grant for the upcoming year. It was approved that the $6000 for the president-elect to fund the yearly retreat will continue and is listed as Retreat Professional Development. The presidents also voted to defund the MSVCC Instructor of the Year program. The defunding of these two initiatives saves $230,000 for fiscal year 2022. The presidents have asked Dr. LeBrun for a report itemizing the cost savings of expenses and contracts of our vendors. d. Dr. Amanda Hood: We have received approval to host an in-person retreat in Natchez at the Natchez Grand Hotel on June 9 – 11, 2021. Each college/group will be given one room and any additional rooms will need to be purchased by the institution. Physical activities will be available each morning such as some yoga classes and some tours. More information will be coming soon. V. Unfinished Business: None
VI.
New Business:
a. Dr. Christa Wilhite: Canvas ready made templates are available. They can be customized with branding. If interested, reach out to Dr. Wilhite to schedule a meeting and see what is available. b. Buffy Matthews: Library budget MELO request for 2022 presented along with the MELO stats. Mary Beth Applin (Hinds) is available if anyone has any questions. MSVCC pays for the MELO services for the library association. There is a total budget increase of 3% from the last year. A question was presented as to why a few of colleges’ stats are so high as compared to the other colleges. The same formula was used to pull each institution’s data so we do not know why the numbers are different. Dr. LeBrun asked that we get more clarification on how the data was obtained because she assumes the presidents will have the same question. Buffy Matthews made a motion to approve the budget request and send it to the presidents for approval with the statement that we will be provided more information on the origin of the statistics. Dr. Hood suggests that the motion be tabled until we get the clarification on the statistics data. Motion was tabled until the information is obtained on the statistics. Dr. LeBrun states we do have some time before this information will need to be sent to the presidents. The next MACC meeting will be April 27, 2021. The motion will be tabled until the next MELA meeting which will be held April 14 , 2021.
VII.
Open Forum a. Buffy Matthews: Update on MGCCC Canvas issues. Buffy thanks
everyone for working with the MGCCC students during this time. Testing continues to fix the issues with the Amazon web services on the west server. Students and faculty will be notified this morning that the issue will hopefully be fixed by the end of the workday today. A no show grace period will be allowed for those students.
b. Dr. Christa Wilhite: MSVCC Academy has the Accessibility Roundtable recording now. The webinar was very good and had great participation and lots of good information. Dr. Wilhite just wanted share this with the group in case anyone wanted to go back and listen to it. c. Dr. Kelley Gonzales: Dr. Gonzales has had a role change at MCC and will be the Associate Vice President of Institutional Technology. She will be over information technology, administrative computing and eLearning. Moving forward she will remain the chair of the Technology committee for MELA until the new year and then she askes that someone else take that position. MCC will be hiring an instructional designer in the near future. d. Dr. Amanda Hood: Several colleges have noticed students being added into their shared courses in Enrollment tool after the initial add/drop period. Any exceptions for late adds will need to be requested and approved by the affected schools. All colleges need to adhear to the published add/drop dates.
VIII. Future Meeting: Wednesday, April 14, 2021 at 9:00am via Zoom
IX.
Adjournment: 10:11 am
Mississippi eLearning Association Minutes Wednesday, April 14, 2021 Virtual Meeting
Zoom Recording: https://mvcc16.instructure.com/courses/444805/pages/mela-meeting- recordings?module_item_id=16044679
College/Association
Representative(s)
Coahoma Community College
Joseph McKee
Copiah-Lincoln Community College
Dr. Amanda Hood
East Central Community College
Alicia Beasley
East Mississippi Community College
Coranette “Chris” Square
Katherine Puckett, Latoya Clark-Horne, Jennifer James, Tershuna Bass
Hinds Community College
Holmes Community College
Tish Stewart, Nancy Parkerson
Denise Gillespie, Tequila Sunrise, Melanie Francis
Itawamba Community College
Jones College
Ashley Beard, Kandie Johnson
Meridian Community College
Dr. Kelley Gonzales, Holley Purvis
Mississippi Delta Community College
Carmen Brown
Mississippi Gulf Coast Community College
Buffy Matthews
Northeast Mississippi Community College
Kim Harris, Sabine Zabarovska
Phyllis Johnson, Kim Steinman, Stacey Smith, Jennifer Hale
Northwest Mississippi Community College
Pearl River Community College
Michele Mitchell, Christine Davis
Southwest Mississippi Community College
Alicia Shows
Dr. Krista LeBrun, Dr. Christa Wilhite, Dr. Ariana Stokes
MS Community College Board
All attended virtually
Office
College/Association
Name
Copiah-Lincoln Community College
Amanda Hood
President
President Elect Hinds Community College
Katherine Puckett
Northwest MS Community College
Kim Steinman
Secretary
Call to Order: 9:02 am
I.
II.
Approval of March 2021 Minutes a. Motion to approve: Buffy Matthews – MGCCC b. Second to approve: Phyllis Johnson - NWCC
III.
Approval of April 2021 Agenda a. Motion to approve: Carmen Brown – MDCC b. Second to approve: Kim Harris - NEMCC
IV.
Updates: a. Dr. Amanda Hood: MELA Retreat to be held June 9-11 in person in Natchez. Details are still being worked out with the hotel on social distancing guidelines. One room will be provided for each institution and additional information will be sent out to those that need more than one
room. We are getting a great rate at a great hotel. A tentative agenda has been created and will be sent out. If anyone would like to add items to the agenda, feel free to send those items to Dr. Hood. Denise Gillespie asked that the agenda be sent out with start and end dates and times in order to get approval for travel. Dr. Hood will get this information to all members as soon as possible. Unfinished Business: a. Library Budget Request: Buffy Matthews: As discussed in our last meeting, the budget request will need to go to the presidents for a vote. The budget stayed the same however the details of the academic search column has been edited for an accurate account of searches. The budget is a 3% increase. Buffy Matthews made a motion to go forward with sending this budget request to the presidents for their approval. If they need further information after reviewing the statistics, we can go back to the library resources people at the state and adjust the request if necessary. The motion was seconded by Dr. Amanda Hood. Dr. Hood asked for a roll call vote of for or against in the chat function from the group. The motion was voted in unanimously by the group. Dr. LeBrun will take this budget request to the presidents meeting. VII. Open Forum a. Phyllis Johnson on Quality Matters : Mrs. Johnson is asking if any other colleges would like to join with the 3 colleges that now make up the consortium for Quality Matters in Mississippi. She asks if any other colleges are interested to email her to let her know. The membership ends on May 21, 2021. It takes 3 or more colleges to make up a consortium and the total cost is $2600. Right now, with 3 colleges, the cost is $866 for each college. If 4 colleges join, the cost is $650 and if 5 colleges join, the cost will be $520. This is an annual fee. Any trainings would be paid per person and per class. If any other college would like to utilize what Quality Matters offers, email Mrs. Johnson by May 15 th . V. VI. New Business: None
b. Tuition for Summer: Tish Stewart questioned how the free tuition being offered by a few of the institutions is going to work for the students and if there are any limitations on hours. Katherine Puckett noted that all fees, books, and tuition are being offered to all students. The balance will be posted to the students accounts and then will be zeroed out by the CRRSSA monies. There is a limit of 12 hours per student. Buffy Matthews asked which institutions were offering free tuition. The institutions offering the free tuition are NEMCC, Hinds and Coahoma. This is being offered to the students that are actually registering at that specific college. Jennifer James stated that she understands that nothing will change for a student from another college taking a class at her college. Phyllis Johnson asked if there will be a limit to the number of students for which the promotion will be offered. Katherine Puckett stated that this promotion is a way to get students back on campus and that there is no limit as to how many students can take advantage of the promotion. Some of the colleges are skeptical of using the monies in this way. c. Course Surveys in ET: Kim Steinman asked how each college is utilizing the course surveys in MSVCC Enrollment tool? Are they still being used since all online students are no longer being added into ET. Dr. Hood explained that the process of adding students into ET has changed over the past years for the newer eLCs that were unaware of how ET was used previously. When the funding changed, the consortium did not need to enter every student in ET that is taking an online class. Now only the students that are taking a course at another college is added into ET. Some colleges are still using the ET surveys if they do not have another way to get their specific colleges surveys to their shared students. Other colleges are using software that is capable of being used within Canvas so that all students can participate and therefore do not utilize the ET surveys. There are some LTI’s available in Canvas that could be used for surveys. This could be something the consortium might want to look at in the future. d. Withdrawal Dates: Kim Harris asked what is the history and reason of the MSVCC withdrawal date and does anyone else think the date is too
early? Each college has their own policies on how withdrawals are handled. If a student is withdrawn after this published date, is there any harm to the other schools? The date published was created for audit purposes and is the 75% date. If a college withdraws their own student from their own course, they are free to use their colleges withdrawal date. Dr. LeBrun researched the origin of the published date and it does not seem to be directly tied to the audit but was created for continuity purposes for the 15 community colleges. The need to have the 75% mark may not still exist. However, there is some value at having a standard date for each institution. There is no state statute that dictates the 75%- mark date. Tish Stewart stated that if the consortium would like to look at changing this date, the Admin committee would be willing do this. Dr. Wilhite is going to create an assignment in the MELA canvas course for each institution to enter their withdrawal process. The admin committee can then use this information to review the policy for the group and the impact.
VIII. Future Meeting: Wednesday, May 12, 2021 at 9:00am via Zoom
Adjournment: 10:11 am
IX.
Mississippi eLearning Association Minutes Friday, June 11, 2021 Meeting @ MELA Retreat
Zoom Recording: https://mvcc16.instructure.com/courses/444805/pages/mela-meeting- recordings?module_item_id=16044679
College/Association
Representative(s)
Coahoma Community College
Joseph McKee
Copiah-Lincoln Community College
Dr. Amanda Hood
East Central Community College
Jeri Lynn Parish
East Mississippi Community College
Latoya Clark-Horne, Tershuna Bass, Maura Coffey
Hinds Community College
Nancy Parkerson, Heather Guest, Chanda Sykes, Terri Burkhardt Denise Gillespie, Tequila Sunrise
Holmes Community College
Itawamba Community College
Jones College
Kandie Johnson
Meridian Community College
Dr. Kelley Gonzales, Holley Purvis
Mississippi Delta Community College
Carmen Brown
Mississippi Gulf Coast Community College
Michelle Pickering
Northeast Mississippi Community College
Phyllis Johnson, Kim Steinman, Jennifer Hale
Northwest Mississippi Community College
Pearl River Community College
Michele Mitchell
Southwest Mississippi Community College
Dr. Krista LeBrun, Dr. Christa Wilhite, Dr. Ariana Stokes
MS Community College Board
Office
College/Association
Name
Copiah-Lincoln Community College
Amanda Hood
President
President Elect Hinds Community College
N/A
Northwest MS Community College
Kim Steinman
Secretary
Call to Order: 8:45 am
I.
II.
Approval of April 2021 Minutes a. Motion to approve: Phyllis Johnson - NWCC b. Second to approve: Joseph McKee – Coahoma CC
III.
Approval of June 2021 Agenda a. Motion to approve: Dr. Kelley Gonzales – Meridian CC b. Second to approve: Carmen Brown - MDCC
IV.
Updates: a. Dr. Krista LeBrun: Dr. LeBrun presented some funding formula alternatives that were prepared by Jason Carter from MCCB. This information is intended to provide a resource to help us understand the funding formula. In addition, it provides information you can share with your presidents who would make the decision if the funding formula for shared students is changed. The MSVCC Incentive Funding Analysis was
Made with FlippingBook Learn more on our blog