MELA Minutes 2020-2021

* Division Background – Modified to match MCCB Website * Updated job descriptions to reflect MCCB Website. * Page 11: ITS procurement request changed to be initiated by AED for eLearning & Instructional technology * Page 12: Oversees changed to coordinates for implementation and training * Census Date changed to reflect new census date formula * Proctored exams: Additional language to include virtual proctoring added. * Number of proctored exams required: Changed to min of 1 and max of 2 * MELA Committees: Changed to reflect current committees. * Appendix P: Removal of all discontinued services B. 2022-2023 Calendar: Buffy Matthews presented to the group. Calendars sent out electronically for all members to review before voting. Votes will be done electronically and will need to be in by Friday, February 15 th . C. eLearning FY2021 Budget: Presented by Dr. Krista LeBrun. Presidents association will be doing a review of the Ed Tech Appropriations. Spreadsheet shared with group of budget for July 1, 2020 – June 30, 2021. Revenue and expenses shared and explained by line item. D. Statewide Proctoring Solution: Consortium is looking at both Honor Lock and Smarter Services. Before an RFP is started, funding needs to be available. If the choice is Smarter Services, the contract could be amended instead starting a new RFP. If an RFP is started, it will have to be sent to all vendors. Dr. LeBrun needs to know the will of the group in order to take the recommendation to the presidents. President’s meeting is January 26, 2021. Motion made by Amanda Hood: The Consortium asks Dr. LeBrun to present to the Presidents Association that we are identifying virtual proctoring as a consortium wide critical need. Although we have not identified a specific vendor at this time, we would like considered the most expensive option that is approximately $1 million. We would like to enter the amendment process for Smarter Proctoring or if a different vendor, to enter into an RFP for the consortium. Motion was seconded by: Buffy Matthews – MGCCC Motion approved – 100% * Dr. LeBrun asks that all proctoring requirements be sent to the Technology Committee ( Kelley Gonzales – Meridian CC). Kelley will then compile a list of requirements. Motion made to accept changes to the P&P by the Admin committee Motion seconded by: Denise Gillespie – ICC Motion approved - 100%

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