MELA Minutes 2023-2024

b. Proctoring Spreadsheet Update 1. Request made to update the contact list for your college. c. ELC Contact List Update for AY24/25 1. Request made to update the contact list for your college. d. College Holiday Schedules for AY24/25 1. Request to update the holiday schedules for your college. e. Intelligent Insights by Instructure 1. Discussion on Canvas Data Archiving: a. Session Attendance: i. Dr. Wilhite and Dr. Lebrun attended a session on archiving Canvas data. ii. Colin College hosted the session and is a. The solution involves cloud data storage where courses, student data, and affiliated materials can be archived. b. Archiving declutters the Learning Management System (LMS) and frees up file usage and course space. c. Archived courses can be pushed back into the LMS, although student data will not be restored. 3. Benefits of Data Archiving: a. Helps manage massive amounts of data accumulated since 2011. b. Addresses liability concerns by limiting how long content is stored. c. Supports institutional policies on grade disputes and course content retention. 4. Example from Colin College: a. Colin College retains three years of information for easy course copying. b. Content is archived after three years and permanently deleted after seven years. c. Policies in place help reduce liability and potential litigation. 5. Implications for Accessibility: a. Regulations require archived content to meet accessibility standards. b. Content not marked as archived must comply with accessibility guidelines to avoid ADA lawsuits. c. Consideration needed for the implications of password-protected content in Canvas. 6. Volume of Archived Courses: a. Colin College has archived 50,000 courses in five years. using a data archiving solution provided by Instructure, powered by K-16 Solutions. 2. Archiving Solution Details: