MCCB POLICIES

Section 5: Staff Positions

MISSISSIPPI COMMUNITY COLLEGE BOARD POLICY AND PROCEDURE MANUAL

Title: Director of Monitoring and Civil Rights Compliance

Initial Date of Adoption : January 15, 2010

Reference:

Revision Date: January 18, 2013; April 11, 2014; November 17, 2017; July 13, 2018

Code Number: 5.22

Page: 1 of 2

DIRECTOR OF MONITORING AND CIVIL RIGHTS COMPLIANCE

Characteristics of Work: This administrative position in the Research and Effectiveness Division involves highly professional oversight of admissions and enrollment verifications and workforce monitoring. The incumbent is also responsible for supervising monitoring of the SNAP federal assistance program, and Civil Rights compliance reviews. The incumbent is responsible for directing, organizing, coordinating and conducting admissions, enrollment verifications and workforce training monitoring to ensure compliance with the MCCB mission, policies, and state and federal laws including the 2004 Workforce and Education Training and Consolidation Act. The incumbent is responsible for ensuring the data uploads take place in an orderly and efficient manner, and for maintaining reference tables. The incumbent must be self-motivated and must exercise sound, independent judgment in a dynamic environment with conflicting priorities requiring a high degree of teamwork, flexibility, discretion, diplomacy, and tact. Work is subject to review of the Assistant Executive Director for Research and Effectiveness, to whom the incumbent is responsible. Responsibilities include planning, directing, assessing and reporting of activities in a manner that assures quality results. Examples of Work: The following examples are intended only as illustrations of the various tasks performed by the incumbent in this position. These examples are not meant to be exhaustive; they are representative of the general functions of this position. 1. Assist the Assistant Executive Director for Research and Effectiveness, as needed, with data collection and primary data validation processes to ensure the timeliness of data collection and integrity of data. 2. Serve as a resource for Registrars, Admissions and Information Systems contacts in the resolution of data integrity and validation issues. 3. Work with internal Information Systems staff to suggest and develop improvements to the auditing process. 4. Assist with the development and improvement of the audit guidelines, including data processes, legal updates, and clarification of policies. 5. Direct all aspects of enrollment and workforce monitoring, including MCCB staff training; scheduling, organizing, and conducting monitoring visits; and assignment and deployment of MCCB staff as needed to accomplish assigned responsibilities. 6. Supervise the monitoring of federal programs such as SNAP, Perkins Act, and Civil Rights compliance reviews. 7. Oversee post-audit review processes, including review of findings and certification of exceptions; collection of missing documentation, as needed; and assisting with secondary data validations. 8. Work cooperatively with community college registrars, admissions directors, technology contacts, workforce directors, and workforce specialists to ensure compliance with MCCB policies and guidelines, as well as state and federal laws with regard to admission, attendance, residency, and reimbursement. 9. Prepare comprehensive written reports for the colleges, identifying any financial and/or programmatic discrepancies observed during monitoring visits. 10. Maintain an extensive knowledge of governing policies related to the delivery of instruction both for credit and in workforce training in the Mississippi community college system. 11. Provide monitoring-related technical support and guidance to MCCB and community and junior college staff, including documenting and answering questions regarding workforce, admissions, and attendance issues. 12. Strive to improve monitoring processes and procedures through continuous review, incorporating technology as appropriate to improve process effectiveness and efficiency. 13. Help coordinate and conduct annual comprehensive meetings with community and junior college staff to inform them of audit statutes and processes. 14. Supervise Program Specialist for Monitoring and Compliance and the Program Specialist for OCR Compliance and Monitoring. 15. Represents MCCB in professional dress, demeanor in daily discharge of duties. 16. Perform other job related duties as needed and assigned.