2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples

CANNOT BE BLANK

Codes 1 = In-District

18

Residency Status

96

1 Num Residency

2 = Out-of-District 3 = Out-of-State 4 = Out of Country 5 = Veteran – Out-Of-State

For tracking purposes, this code does not change once students have been coded as a veteran.

CANNOT BE BLANK

19

MS County Residency

97

2 Num MS County Residency

Refer to table of MS County Codes in eARS. There is a code for every MS county. Cannot be 99 for MS residents. 99 = Out-of-State/Out of country

CANNOT BE BLANK

20

State/Territory of Residency

99

2 Char State Residency

Refer to table of State/Territory Codes in eARS. There is a code for every US state and territory. Cannot be 99 for a US resident. 99 = OUT of country

CANNOT BE BLANK

Codes 1 = United States 2 = Non US Resident 3 = Unknown

21

Country of Residency

101

1 Num Country of Residency

CANNOT BE BLANK

22

Traditional or Hybrid Delivery Academic Hours accumulator

102

5 Num Number of Non-MSVCC Academic Credit Hours student is enrolled in this semester.

Report non-MSVCC Academic hours only. These hours do include developmental courses, also include hours not requested for reimbursement in the SS file. Example: 12.00 or 0.00 with 2 decimal places

CANNOT BE BLANK

23

Traditional or Hybrid Delivery Technical Hours accumulator

107

5 Num Number of Non-MSVCC Technical Credit Hours student is enrolled in this semester.

Report non-MSVCC Technical hours only. These hours do not include developmental courses, also include hours not requested for reimbursement in the SS file. Example: 12.00 or 0.00 with 2 decimal places

CANNOT BE BLANK