2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples

Traditional or Hybrid Delivery Career (Vocational) Hours accumulator Traditional or Hybrid Delivery Audit Hours accumulator

24

112

5 Num Number of Non- MSVCC Career (Vocational) Credit Hours student is enrolled in this semester.

Report non-MSVCC Career hours only. These hours do not include developmental courses, also include hours not requested for reimbursement in the SS file. Example: 09.00 or 0.00 with 2 decimal places

CANNOT BE BLANK

25

117

5 Num Number of Non MSVCC Hours student is auditing this semester.

Report non-MSVCC Audited hours only. These hours do include developmental courses, also include hours not requested for reimbursement in the SS file. Example: 06.00 or 0.00 with 2 decimal places

CANNOT BE BLANK

26

Total Non- MSVCC Semester Credit Hours accumulator

122

5 Num Total number of Non- MSVCC Credit Hours student is enrolled in this semester.

MSVCC hours are excluded from this calculation. These hours do include developmental courses as well as those not requested for reimbursement. However, audited hours are included. Total Hours should equal fields 22+23+24+25 Example: 18.00 or 0.00 with 2 decimal places

CANNOT BE BLANK

27

Program of Study

127

6 Num Approved Classification of Instructional Program (CIP) Code for the Student’s Program of Study

Refer to table of CIP Codes in eARS for approved program for your institution (academic or career/tech).

Non-degree seeking, or Dual Enroll = 999999

CANNOT BE BLANK

28

ACT Score

133

2 Num Composite ACT Score

If no ACT score or if score is unknown, leave blank.

CAN BE BLANK

29

Term GPA

135

4 Num Prior

Term GPA (summer and transfer excluded)

Student’s Institutional GPA for the prior term (Fall or Spring). Summer and transfer credits are excluded. If no prior term GPA, leave field blank. Not required.

CAN LEAVE BLANK

30

Cumulative GPA

139

4 Num Current Cumulative GPA as defined by your institution

Student’s cumulative GPA as of start of the current term. If no prior cumulative GPA, leave field blank. Cumulative GPA includes credits and grades earned at your institution, as well credits and grades accepted in transfer. The three decimals are implied, that is, do NOT

enter a decimal place. Example: 2.678 = 2678

CAN BE BLANK