2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Field Name

Start

Len

Definition

Valid Choices or Examples

31

Initial Date of Enrollment

143

5 Num Semester student took his/her first course at your institution.

Academic Year Code + Term Code Example: Fall 2010 = 20112

Academic Year Codes: 2010 = Summer 2009, Fall 2009, Spring 2010 2011 = Summer 2010, Fall 2010, Spring 2011 2012 = Summer 2011, Fall 2011, Spring 2012

Term Codes: 1 = Summer 2 = Fall 3 = Spring

Code and report off-schedule students with the term in which the census date occurred. Code and report intersession students with the subsequent term.

CANNOT BE BLANK

32 MSVCC Hours accumulator

148

5 Num Number of MSVCC credit hours student is enrolled in this semester.

These hours are not included in the total semester credit hours calculation (Field #26). Also include hours not requested for reimbursement. Example: 06.00 or 0.00 with 2 decimal places

CANNOT BE BLANK

Codes 1 = Yes 2 = No

33 Student Athlete 153

1 Num Student was certified to play a sport for the current term or a student who received financial aid working to support a sport program/s for the current term. 1 Num Was this student full- time the prior fall semester?

CANNOT BE BLANK

Codes 1 = Yes 2 = No

34 Prior Fall Status 154

CANNOT BE BLANK

35

Site Status

155

1 Num Student’s

primary enrollment is at this type of MCCB approved site.

Refer to table of District and Site codes in eARS. MSVCC students should be coded to correspond with their site of primary enrollment or registration coded in Field 1.

Codes 1 = Campus 2 = Comprehensive Center

3 = Extension Center 4 = Off-Campus Site

CANNOT BE BLANK