2025-26 Audit and Reporting Guidelines Format Final- Harsha

Field Type

Field

Start

Field Name

Len

Definition

Valid Choices or Examples

12 Course Delivery 65

1 Num Means of course delivery Codes

1 = Traditional 2 = MSVCC (Course in Enrollment Tool with shared students) 3 = Hybrid 4 = Online (Course not in Enrollment Tool with no shared students) 5 = Other (Correspondence, VHS, etc.)

CANNOT BE BLANK

13

Course Type

66

1 Num Type of Course

Codes 1 = Academic 2 = Technical 3 = Career (Vocational)

Remedial courses are considered Academic.

CANNOT BE BLANK

14

CutOff Date

67

8 Num Census

Date

MMDDYYYY RoundUp ((EndDate-StartDate)/3) + StartDate Round up to zero decimals to prevent partial days There are NO adjustments to CutOff

for determining Enrolled and In

Attendance Marks the end of the Audit Period

CANNOT BE BLANK

15

Faculty District 75

5 Num District Code for Faculty District code location for the faculty member teaching this course. If online faculty only, report the district and site code of the provider institution. Refer to table of district and site codes in eARS.

CANNOT BE BLANK

16 Faculty Identifier 80

10 Num Unique Faculty Identifier (must match the identifier reported in the Faculty file.) 1 Num Indicates if electronic attendance is to be validated in the Student Schedule file

If course is taught by more than one faculty member, report the faculty identifier of the lead instructor for this course.

CANNOT BE BLANK

17

Electronic Attendance Indicator

90

Code 0 = No. Attendance to be submitted via paper, PDF or direct access to attendance database 1 = Yes. Attendance to be submitted electronically in the Student Schedule file – All students enrolled in this class must have an electronic attendance record

CANNOT BE BLANK

18

Return Date

91

8 Num Delimits the Return Period after the Audit Period Marks the end of the Return Period

MMDDYYYY RoundUp((EndDate – StartDate)/9) + CutOff Round up to zero decimals to prevent partial days There are NO adjustments to Return Date

CANNOT BE BLANK